Executive Support Specialty/Analyst

2 weeks ago

Pasay, National Capital Region, Philippines Fly Ace Corporation Full time ₱800,000 - ₱1,200,000 per year

RESPONSIBILITIES AND ACCOUNTABILITIES

Executive Support Specialist

1. Calendar and Schedule Management

  • Coordinate meetings, appointments, and travel itineraries

  • Prioritize and manage time-sensitive request

  • Communication Handling

  • Draft, proofread, and manage emails and correspondence

  • Act as a liaison between executives and internal/external stakeholders

  • Document Preparation

  • Create reports, presentations, and briefing materials

  • Maintain confidential records and files

  • Meeting Coordination

  • Organize logistics for meetings, including agendas and minutes

  • Follow up on action items and deadlines

  • Travel and Expense Management

  • Book flights, accommodations, and transportation

  • Process reimbursements and expense reports

  • Office and Project Support

  • Assist with administrative tasks and special projects

  • Monitor deadlines and deliverables for executive initiatives

  • Confidentiality and Discretion

  • Handle sensitive information with professionalism and integrity

Analyst

1. Data Collection and Analysis

  • Gather, clean, and interpret data from various sources

  • Use statistical tools and software to identify trends and patterns

  • Reporting and Visualization

  • Create dashboards, charts, and reports to present findings

  • Translate complex data into actionable insights

  • Problem Solving and Recommendations

  • Identify business challenges and propose data-driven solutions

  • Support strategic decision-making with evidence-based analysis

4. Stakeholder Collaboration

  • Work with departments to understand data needs and goals

  • Communicate findings clearly to non-technical audiences

  • Process Improvement

  • Analyze workflows and suggest efficiency improvements

  • Monitor KPIs and performance metrics

  • Market and Competitor Research

  • Conduct external research to support business strategy

  • Benchmark performance against industry standards

  • Tool and System Management

  • Proficient to use tools like Excel & Power BI

  • Maintain data integrity and system accuracy

QUALIFICATION:

  • Bachelor's degree in Business Administration or Human Resources
  • 1–2 years of work experience with a strong analytical background
  • Demonstrates discretion, trustworthiness, and initiative
  • Strong emotional intelligence, critical thinking, and communication skills
  • Highly collaborative with a strong teamwork mindset

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