HR Administrative Staff

1 week ago

Sienna Metro Manila, Philippines BINA'S AUTO SPPLY INC. Full time ₱800,000 - ₱1,200,000 per year

KEY RESPONSIBILITIES:

  1. Provide administrative and clerical support including scheduling, filing, and correspondence.

  2. Attend meetings as required and prepare accurate Minutes of Meeting (MoM), ensuring timely distribution and proper documentation.

  3. Assist in monitoring deadlines, follow-ups, and action items assigned during meetings.

  4. Liaise with internal teams and external partners as needed.

  5. Review and ensure all correspondence and documents comply with company standards, policies, and formats.

  6. Organize and maintain both physical and digital filing systems for quick retrieval of records.

  7. Handle document control, including scanning, photocopying, archiving, and safekeeping.

  8. Track incoming and outgoing communications to ensure proper documentation and timely action.

  9. Maintain confidentiality and integrity of office records and sensitive information.

  10. Assist in coordinating training schedules, workshops, and seminars for employees.

  11. Perform other tasks that may be assigned by the immediate head.

JOB SPECIFICATIONS:

  1. Bachelor's degree in Business Administration, Office Management, or related field (preferred).

  2. At least 1–2 years of administrative or clerical experience.

  3. Proficient in MS Office (Word, Excel, PowerPoint) and office equipment.

  4. Strong organizational and time-management skills.

  5. Excellent verbal and written communication skills.

  6. Ability to work independently and as part of a team.

  7. High attention to detail and ability to multitask.

KEY COMPETENCIES

  1. Organized – Can manage schedules, files, and tasks efficiently.

  2. Detail-Oriented – Ensures accuracy in documents and minutes.

  3. Good Communicator – Clear in both written and verbal communication.

  4. Trustworthy – Handles confidential information properly.

  5. Time Management – Meets deadlines and balances multiple tasks.

  6. Team Player – Works well with colleagues and partners.

7.Flexible – Adapts to changing priorities.

  1. Tech-Savvy – Proficient in MS Office and office tools.

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