Administrative Officer
4 days ago
Job Summary
This position shall be responsible for the overall management of procurement, office administration, and asset inventory management.
Job Responsibilities
Procurement
- Oversee procurement of goods and services and manage each part of the supply chain to ensure consistent delivery of goods.
- Ensure that goods and services obtained are high quality and procured at the best cost-effective deals.
- Set standards for accreditation of vendors and regular performance evaluation.
- Evaluate expenditures while finding ways to improve the quality of purchases and timeliness of deliveries.
Inventory/Asset Management
- Manage inventory system to record deliveries, asset assignment, and stock levels.
- Evaluate the effectiveness of existing inventory control procedures, ensure implementation and recommend revision as needed.
- Report on inventory levels, supply chain progress, procedural efficiency, and operational issues to management.
Office/Building Administration
- Manage day-to-day operations specifically in areas of facilities operations, office services, and safety and security.
- Keep abreast of regulatory requirements and ensure compliance.
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Management
- Provide direction, delegate tasks, set schedules and targets with the team.
- Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
- Escalate issues arising from assigned tasks and submit recommendations for resolution.
- Establish a professional relationship with vendors, clients, and regulatory bodies.
- Prepare a report to Management regarding the status of requirements and activities
- Review, identify and document policies and procedures
Job Specifications
- Must possess at least a bachelor's / college degree
- With a relevant work experience of at least 3 years
- Good oral and written communication skills
- Analytical with problem-solving skills
- Excellent organizational and multi-tasking abilities
- High level of integrity and sense of urgency
- Willing to work in the Office
Job Type: Full-time
Benefits:
- Additional leave
- Opportunities for promotion
Ability to commute/relocate:
- Davao City: Reliably commute or planning to relocate before starting work (Required)
Education:
- Bachelor's (Required)
Experience:
- Building Management: 3 years (Required)
- Asset Management: 3 years (Required)
- Permit Processing: 3 years (Required)
- Inventory and Purchasing: 3 years (Required)
Willingness to travel:
- 100% (Preferred)
Work Location: In person
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