Executive Assistant

2 weeks ago

Legazpi, Bicol, Philippines Pandr Outsourcing Full time $45,000 - $60,000 per year
Role Purpose

We are seeking a highly organised and proactive Executive Assistant to provide high-level executive and administrative support, manage key business processes, and deliver marketing and research tasks. This role plays a vital part in ensuring smooth operations for property and construction projects, while working closely with the Director.

Key Responsibilities
  • Manage executive inbox, prioritising and actioning emails.
  • Maintain and organise Dropbox files, ensuring plans, documents, and project files are up to date.
  • Prepare and edit Word documents, Excel spreadsheets, and PowerPoint presentations.
  • Conduct property and market research (e.g., recent sales, listings, market trends).
  • Liaise with consultants, builders, and suppliers to obtain updated plans, colours, and engineering documents.
  • Coordinate marketing material creation, including brochures and website updates.
  • Track project timelines and deadlines, ensuring tasks are completed promptly.
  • Handle confidential information with discretion and professionalism.
Skills & Experience
  • Experience in property, construction, or real estate environments.
  • Proficiency in Microsoft Office Suite.
  • Strong Dropbox management and file organisation skills.
  • Marketing support experience (brochures, website updates).
  • Excellent written and verbal English communication.
  • High level of initiative, problem-solving, and attention to detail.
KPIs & Success Measures
  • Timely and accurate completion of tasks.
  • Up-to-date and well-organised project documentation.
  • Quality and timeliness of research outputs.
  • Effective coordination of marketing and admin tasks without constant supervision.

Qualifications / Requirements
  • Minimum 2 years' experience in an Executive Assistant, Administrative, or Project Support role.
  • Bachelor's degree in Business Administration, Management, or related field (preferred).
  • Strong organisational and time-management skills with the ability to handle multiple tasks.
  • Ability to work independently while supporting a senior executive.
  • Knowledge of property, construction, or real estate processes (advantageous).
  • Willingness to work on-site and align with Sydney business hours.
Benefits

Why Join Us?

Healthy, supportive, and conducive work environment (Great Place to Work Certified for three consecutive years)

Work with an innovative company delivering cutting-edge solutions across multiple industries

Lead a team in a fast-paced, high-growth environment

Competitive salary with opportunities for career advancement

Collaborative, forward-thinking work culture

21 leave credits plus all client-based holidays

HMO coverage with dependent benefits

Exposure to world-class leadership from both local and international supervisors

Ready to take your sales career to the next level? Apply now

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