Technical Services Admin Coordinator

9 hours ago

Angeles City, Central Luzon, Philippines Admin 24 Seven Full time $40,000 - $60,000 per year

Job Title: Technical Services Admin Coordinator
Location: Onsite – Philippines (BPO Office)
Working Hours: Australian Business Hours
Reports To: Director – Technical Services

About the Role:

We are looking for a highly organized and proactive Admin Coordinator to support the Technical Services Department of a major Australian property group. This role involves coordinating invoicing, compliance systems, plant registrations, contractor onboarding, and supporting the wider facilities management team across multiple systems.

You'll be working with property and facilities managers, assisting with reporting, data management, and maintaining key compliance platforms such as myBuildings, CM3, and MRI. Prior experience in property, compliance, or facilities administration for an Australian company is highly desirable.

Key Responsibilities:

Invoicing & Accounts Support

  • Process invoices for the Technical Services Department.

  • Manage rechargeable task invoices (e.g., Overtime, AFSS, plant item registrations).

  • Prepare monthly department invoices to Strata and Event Cinemas.

  • Handle AFSS invoicing (management fees to owners and council charges).

  • Process strata invoices for specific properties.

Compliance & Plant Registration

  • Manage SafeWork NSW plant item registrations (lifts, chillers, escalators).

  • Ensure timely and accurate registration of ~40 plant items.

  • Provide plant item certificates to Facilities Managers.

Meeting & Admin Coordination

  • Schedule and manage FM monthly meetings (agenda and minutes).

  • Maintain leave register and planning calendar for the department.

  • Organize uniforms for Facilities Managers.

System Management & Support

  • Oversee and manage the myBuildings platform:

    • Contractor and tenant email communications.

    • Site/tenancy/vendor updates.

    • Training and ongoing support for staff and Real Trust partners.

  • Manage CM3 system and vendor onboarding.

  • Support MRI system vendor onboarding and disbursement enquiries.

Internal & External Coordination

  • Respond to emails in the Engineering inbox.

  • Support the Tenant Help Desk (THD) and THD Coordinator when required.

  • Liaise with external providers (myBuildings, CM3, AESC).

  • Maintain and update contract registers and site-specific manuals.

Ad Hoc Tasks

  • Assist the Director – Technical Services with various administrative and project-related tasks.

Key Qualifications:

  • At least 2 years of experience in an administrative or coordination role.

  • Experience working with Australian clients, ideally in property or facilities management.

  • Familiarity with systems such as CM3, myBuildings, or MRI is a big advantage.

  • Strong communication and coordination skills.

  • Excellent English – written and spoken.

  • Proficient with Microsoft Excel, Google Sheets, and online platforms.

  • Contract Administrator – Australian Real Estate

    10 hours ago

    Angeles City, Central Luzon, Philippines Admin 24 seven Full time ₱104,000 - ₱130,878 per year

    Contract Administrator – Australian Real Estate (Strata/Property Management)Angeles, Pampanga – Onsite | Full-time | DayshiftWe're hiring a Contract Administrator to support our Australian property and strata management operations. The role focuses on preparing, issuing, and managing management contracts, ensuring compliance, accuracy, and smooth...

  • Technical Services Virtual Assistant

    10 hours ago

    Cebu City, Central Visayas, Philippines Admin 24 Seven Full time A$60,000 - A$80,000 per year

    Administrative Officer – Technical Services Department We are seeking a proactive and detail-oriented Administrative Officer to support our Australian Real Estate - Technical Services Department. This role provides vital administrative support to ensure smooth operations across a range of technical, property, and facilities management functions. Key...

  • NetSuite Admin

    7 days ago

    Angeles City, Central Luzon, Philippines Clark Outsourcing Full time

    Position Title: NetSuite AdminWork Set Up: On-SiteSchedule: 7:00 AM to 4:00 PM PH TimeJob Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark PampangaQuick Rundown:We are seeking a driven and client-focused NetSuite Admin to join our growing team. This role is ideal for someone who is not only well-versed in NetSuite administration, but...

  • Admin Assistant

    10 hours ago

    Angeles City, Central Luzon, Philippines Guerilla Staffing Solutions Full time ₱250,000 - ₱350,000 per year

    Salary Range: 25, ,000 Work Set-Up: Work onsite | Mon-Fri |DayshiftBenefits:Leave Benefits: 5 Sick Leaves + 10 Vacation LeavesAllowances: Rice, Clothing/Uniform, Medical, and Meal AllowanceHealthcare: HMO with 1 free dependentParental Support: Paid Maternity and Paternity LeaveGovernment Contributions: SSS, PhilHealth, and Pag-IBIGResponsibilities:Handle...

  • WHS & Compliance Virtual Assistant (AU Building Code Focus)

    11 hours ago

    Angeles City, Central Luzon, Philippines Admin 24 Seven Full time ₱900,000 - ₱1,200,000 per year

    Job Title: WHS & Compliance Virtual Assistant (AU Building Code Focus)Location: Onsite – Philippines (BPO Office)Working Hours: Australian Business HoursReports To: Director of Technical Services / Compliance Manager Job Summary We are seeking a detail-oriented and experienced WHS & Compliance Virtual Assistant to support the implementation and monitoring...

  • Draftsman – Cabinet

    10 hours ago

    Angeles City, Central Luzon, Philippines Admin 24 seven Full time ₱800,000 - ₱1,200,000 per year

    Job Title: Draftsman – Cabinet & Joinery (Pytha 3D/CAD Specialist)Location: Onsite – Marquee Mall, Angeles City, PhilippinesEmployment Type: Full-TimeAbout the RoleWe are seeking a skilled and detail-oriented Draftsman to join our team, supporting an Australian cabinet and joinery company. The successful candidate will be responsible for creating...

  • Admin Manager

    11 hours ago

    Angeles City, Central Luzon, Philippines Genteel Home Full time $40,000 - $60,000 per year

    Admin Manager (with HR / Legal Experience)Role OverviewThe Admin Associate will provide essential administrative, HR, and legal support to ensure smooth company operations and compliance with policies and regulations. This role demands a detail-oriented, organized, and resourceful professional who can handle day-to-day administrative tasks, assist with HR...

  • Admin Staff

    11 hours ago

    Angeles City, Central Luzon, Philippines Micromatic Industries Inc. Full time ₱200,000 - ₱300,000 per year

    About the role Micromatic Industries Inc. is seeking a skilled and detail-oriented Admin Staff to join our growing team in our Angeles City Pampanga office. This is a full-time position, offering competitive pay and excellent benefits. As an Admin Staff, you will play a crucial role in supporting the smooth operation of our business by handling a variety of...

  • Service Invoicing Admin

    11 hours ago

    Olongapo City, Central Luzon, Philippines Dunbrae Subic Inc. Full time ₱800,000 - ₱1,200,000 per year

    If you are a hardworking, energetic, detail-oriented, problem solver with superior customer service skills. Has the ability to think outside the box, multitask and make good decisions, manage, and motivate a team. Can work under pressure and balance the competing demands of several managers, proactive with an excellent level of integrity, trustworthy,...

  • CRM & Sales Operations Coordinator

    11 hours ago

    Angeles City, Central Luzon, Philippines The Back Room Offshoring Inc. Full time ₱40,000 - ₱80,000 per year

    Location: Remote (PH based))Employment Type: Full-timeDepartment: Direct Sales / OperationsReports To: Operations Manager We are pooling candidates for a future opportunity with our client in their Direct (Phone Sales) team. This team delivers high-performing phone sales campaigns for partner wineries, and we're looking for someone who can support them...