Executive Assistant

Drive the Future of Mobility with Global Impact

The road to global impact doesn't always require crossing borders. Here's your chance to work alongside visionaries in the automotive world while staying rooted at home. Take the wheel of your professional journey, gain international mileage, and accelerate your career to the next level with every project you drive forward.

Your Role on the Global Roadmap

Be part of our client's team as an Executive Assistant supporting senior leaders in the automotive industry. You'll manage priorities, provide high-level support, and ensure seamless collaboration with global teams-all while working from the comfort of home.

Career Snapshot

Employment type: Full-time

Shift: Flexible shift

Work setup: Permanent Work From Home

Rewards and Perks That Keep You Moving

• Day 1 HMO coverage with free dependent
• Competitive salary package
• Permanent WFH arrangement
• Prime office location in Ortigas (easy access to MRT stations, restaurants, and banks)
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• 20 annual leaves (including 5 convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

What You'll Need to Bring to the Drive

• Bachelor's degree or equivalent experience
• 4+ years of experience as an administrative/executive assistant, virtual assistant, or similar role supporting senior-level executives
• Strong judgment skills with the ability to solve problems within established practices and policies
• Quick adaptability to company operations, policies, and procedures to perform job-related tasks
• Ability to build relationships with key stakeholders and partners in Europe and the USA
• Excellent computer skills, including Microsoft Office Suite and mobile technologies/applications
• Strong organizational skills with the ability to multi-task and prioritize effectively in a fast-paced, high-pressure environment
• Excellent communication and interpersonal skills, both written and verbal, with strong English proficiency
• Ability to work independently and collaboratively in a remote team environment with minimal supervision
• Flexibility to adapt to changing schedules and work hours as required by the hybrid schedule
• Availability to work alternating weeks on local Serbia hours and US Pacific time hours
• Experience in a remote or virtual office environment (a plus)
• Positive attitude and strong business acumen
• Ability to anticipate last-minute changes and adjust quickly
• Strong team player mindset

Your Daily Route to Success

• Calendar Management - Manage internal and external meetings, prioritize incoming requests, and exercise judgment based on importance. Coordinate with US peers to align meeting schedules and travel requirements.
• Travel Support - Arrange travel using company systems and policies. Ensure leaders are prepared with required documentation and provide ad hoc support during travel.
• Material and Data Preparation - Prepare presentation materials and fulfill data requests. Leverage contacts within the organization to collect and synthesize information across various topics and operations.
• Leadership Meeting Support - Gather input for leadership meeting agendas, create agendas, record minutes, and share clear action plans. Collect and prepare information for internal and external discussions.
• Expenses - Enter and manage all expense reports.
• Requisitions in Coupa - Enter team requests, manage the process from start to finish, create purchase orders, and handle invoicing.
• Confidentiality - Maintain strict confidentiality in handling a high volume of sensitive information.
• Special Projects - Assist with special projects and other executive-level tasks as assigned by management.

About the Client: Driving Change, Forever

Our client is a pioneering force in the automotive industry, designing and producing electric adventure vehicles that redefine sustainability. With a mission to transition transportation away from fossil fuels, they are innovating not just vehicles but also charging networks and sustainable practices across operations. Partnered with global leaders and driven by an adventurous spirit, they are committed to keeping the world adventurous forever-building a cleaner, more inclusive, and sustainable future.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra