Executive Assistant

3 weeks ago

Manila, National Capital Region, Philippines Innovative Information Technology Solutions, Inc. Full time
Overview

Position title: Executive Assistant - Bioscience Background

Work Set-Up: On-site/Hybrid | Shifting Schedule

Full-Time

Job Summary
  • Travel Management - Research and book optimal travel routes balancing comfort, time efficiency and budget constraints. Coordination of flights, accommodations, ground transport, and preparation of expense report.
  • Calendar and Task Coordination - Managing of complex calendar across multiple organizations and time zones, scheduling of meetings, sending out reminders and maintaining a task list to follow up incomplete or pending items.
  • Communications and Correspondence - Draft, format, proofread professional emails, and documents for executive review. In charge of responding to routine inquiries on behalf of executives when delegated.
  • Research and Intelligence Gathering - Research, summarize scientific articles, market updates or deal-related materials. Compile competitive intelligence or briefings on biotech companies.
  • Personal and Family Support - Assist in planning and coordinating personal errands while maintaining discretion and professionalism.
  • Documentation and Workflow - Organize, manage digital files and cloud-based folders. Track important documentation for deals, meetings, and regulatory timelines.
Qualifications
  • Bachelor's Degree required; preference for backgrounds in life sciences (Biology, Chemistry, Biomedical Sciences, etc.)
  • Minimum of 3 years experience in Executive or Virtual Assistant role, preferably supporting C-level Executives
  • Curious, intellectually sharp, and capable of quickly grasping biotech/healthcare concepts
  • Proficient in Google Workspace and MS Office Suite
  • Strong organizational and time management skills
  • Familiarity with video conferencing (Zoom, Teams), digital scheduling, and task management tools (e.g., Notion)
  • Excellent Verbal and Written communications skills
  • Discretion and Confidentiality
What to expect after submitting your application

Kindly expect an Email coming from the recruitment team to discuss this role furthermore.


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