Administrative Records Officer

1 day ago

Quezon City, National Capital Region, Philippines Asticom Technology Inc Full time $30,000 - $50,000 per year

Job responsibilities:

  • Support the Expense Management Department by performing records management of billing documents in compliance with MWCI's SOPs and other administrative support tasks.
  • Receive/collect and release/distribute billing documents and records from and to internal (i.e. OPSG proponents) and external parties (i.e. vendors)
  • Ensure completeness and correctness of transmittals and invoice package/attachments before receipt or release from vendors and OPSG proponents
  • Perform initial review of hard copies from proponents/vendors if complying to Finance's RFP requirements before receipt
  • Ensure recording of transfer of docs Scan and/or print RFP, checklist, and other relevant supporting documents
  • Groom the original and hard copy invoice and printed documents mentioned above into physical and electronic folders.
  • Ensure systematic and orderly labeling and filing of all files (transmittals) and protect them from destruction and/or loss.
  • Perform administrative functions such as but not limited to answering customer queries relating to billing doc receipt and submission (internal and external parties), meeting room reservation, etc.
  • Maintain confidentiality of any information read or seen on the documents processed or discussed during meetings, in compliance to the Data Privacy Act and other data privacy policies of MWCI.
  • Observe necessary diligence in handling any information acquired from the conduct of his/her function.

Qualifications:

  • Must be a Bachelor's degree holder, preferably in Library and Information Science or any related course
  • Preferably with a minimum of one-year experience in records management/administrative support
  • Must be highly organized and must be proficient in MS Office applications
  • Must have good interpersonal, communication and customer service skills
  • Must be proactive and able to work independently or with a team

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