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Office Administrator

2 weeks ago

Caloocan City, National Capital Region, Philippines Megatransport Logistics Corporation Full time $40,000 - $60,000 per year

We are seeking a highly organized and proactive Office Administrator with a strong background in legal management and thorough knowledge of legal documents and procedures. The successful candidate will play a key role in supporting the day-to-day operations of the office while ensuring compliance with legal standards and maintaining accurate documentation.

Key Responsibilities:

  • Manage office functions including supplies, scheduling, and filing systems.
  • Prepare, review, and organize contracts, service agreements, and compliance documents for transport operations.
  • Ensure timely processing and safekeeping of transport permits, regulatory clearances, customs documentation, and insurance papers.
  • Maintain accurate and up-to-date legal and administrative records for drivers, vehicles, and client contracts.
  • Support the operations team by coordinating documentation required for cargo handling, freight forwarding, and international shipments. LTFRB documents.
  • Liaise with legal counsel and government agencies to ensure compliance with transport, labor, and safety laws.
  • Monitor legal deadlines, license renewals, and document expiry dates to ensure uninterrupted operations.
  • Provide administrative support to senior management, including meeting coordination, travel arrangements, and reporting.
  • Implement and maintain filing systems and protocols aligned with data privacy and company policies.
  • Answering calls and monitoring emails.
  • Facilitate insurance processing documents.

Job Type: Full-time

Work Location: In person