
Document Controller
4 days ago
Key Responsibilities:
- Document Management:
Design and Planning Department:
- Maintain and manage design drawings, specifications, and related documents.
- Ensure all design documents are properly version-controlled and archived.
- Facilitate the distribution and retrieval of design documents to relevant stakeholders.
- Preparing all the necessary documents for Barangay clearance to occupancy permit for approval of the Management.
Cost, Contract, and Bidding Department:
- Oversee the documentation of cost estimates, contract proposals, and bidding documents.
- Ensure accuracy and completeness of all cost-related documentation.
- Manage the filing and retrieval of contracts and agreements.
- Ensure all Cost and Contract monitoring are updated.
Project Management Department:
- Handle project plans, schedules, progress reports, and other project-related documents.
- Maintain an organized record of project changes, approvals, and related communications.
Ensure that all project documentation is up-to-date and accessible.
Document Control Processes:
Develop and implement document control procedures and best practices.
Monitor and enforce compliance with document control standards and protocols. Establish and maintain a centralized document repository with secure access controls.
Coordination and Communication:
Act as the primary point of contact for document-related inquiries within the departments.
- Coordinate with project managers, engineers, cost estimators, and other stakeholders to ensure timely and accurate document distribution.
Facilitate meetings and training sessions on document control processes as required.
Quality Assurance:
Conduct regular audits of document management processes to ensure compliance and identify areas for improvement.
- Address discrepancies and issues related to document accuracy and version control.
Implement corrective actions to resolve document-related issues.
Record Keeping and Reporting:
Maintain detailed records of document revisions, approvals, and distribution.
- Prepare and present regular reports on document control activities and status.
Ensure that all records are maintained in accordance with company policies and regulatory requirements.
System Management:
Manage document management systems and tools, ensuring they are up-to-date and functioning efficiently.
- Provide support for system troubleshooting and user training.
Stay current with technological advancements in document management and recommend improvements.
Compliance and Security:
Ensure adherence to data protection regulations and confidentiality agreements.
- Implement and monitor security measures to protect sensitive and confidential documents.
- Address any breaches or issues related to document security.
Job Type: Full-time
Application Question(s):
- How much is your expected salary?
- This is an urgent position, how soon can you start?
Work Location: In person
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