Document Controller

2 days ago

Ortigas Post Office, Philippines Cathay Land Inc. Full time $40,000 - $60,000 per year

Key Responsibilities:

  1. Document Management:

Design and Planning Department:

  • Maintain and manage design drawings, specifications, and related documents.
  • Ensure all design documents are properly version-controlled and archived.
  • Facilitate the distribution and retrieval of design documents to relevant stakeholders.
  • Preparing all the necessary documents for Barangay clearance to occupancy permit for approval of the Management.

Cost, Contract, and Bidding Department:

  • Oversee the documentation of cost estimates, contract proposals, and bidding documents.
  • Ensure accuracy and completeness of all cost-related documentation.
  • Manage the filing and retrieval of contracts and agreements.
  • Ensure all Cost and Contract monitoring are updated.

Project Management Department:

  • Handle project plans, schedules, progress reports, and other project-related documents.
  • Maintain an organized record of project changes, approvals, and related communications.

  • Ensure that all project documentation is up-to-date and accessible.

  • Document Control Processes:

  • Develop and implement document control procedures and best practices.

  • Monitor and enforce compliance with document control standards and protocols. Establish and maintain a centralized document repository with secure access controls.

  • Coordination and Communication:

  • Act as the primary point of contact for document-related inquiries within the departments.

  • Coordinate with project managers, engineers, cost estimators, and other stakeholders to ensure timely and accurate document distribution.

  • Facilitate meetings and training sessions on document control processes as required.

  • Quality Assurance:

  • Conduct regular audits of document management processes to ensure compliance and identify areas for improvement.

  • Address discrepancies and issues related to document accuracy and version control.

  • Implement corrective actions to resolve document-related issues.

  • Record Keeping and Reporting:

  • Maintain detailed records of document revisions, approvals, and distribution.

  • Prepare and present regular reports on document control activities and status.

  • Ensure that all records are maintained in accordance with company policies and regulatory requirements.

  • System Management:

  • Manage document management systems and tools, ensuring they are up-to-date and functioning efficiently.

  • Provide support for system troubleshooting and user training.

  • Stay current with technological advancements in document management and recommend improvements.

  • Compliance and Security:

  • Ensure adherence to data protection regulations and confidentiality agreements.

  • Implement and monitor security measures to protect sensitive and confidential documents.
  • Address any breaches or issues related to document security.

Job Type: Full-time

Application Question(s):

  • How much is your expected salary?
  • This is an urgent position, how soon can you start?

Work Location: In person

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