Document Controller
5 days ago
Key Responsibilities:
- Document Management:
Design and Planning Department:
- Maintain and manage design drawings, specifications, and related documents.
- Ensure all design documents are properly version-controlled and archived.
- Facilitate the distribution and retrieval of design documents to relevant stakeholders.
- Preparing all the necessary documents for Barangay clearance to occupancy permit for approval of the Management.
Cost, Contract, and Bidding Department:
- Oversee the documentation of cost estimates, contract proposals, and bidding documents.
- Ensure accuracy and completeness of all cost-related documentation.
- Manage the filing and retrieval of contracts and agreements.
- Ensure all Cost and Contract monitoring are updated.
Project Management Department:
- Handle project plans, schedules, progress reports, and other project-related documents.
- Maintain an organized record of project changes, approvals, and related communications.
Ensure that all project documentation is up-to-date and accessible.
Document Control Processes:
Develop and implement document control procedures and best practices.
Monitor and enforce compliance with document control standards and protocols. Establish and maintain a centralized document repository with secure access controls.
Coordination and Communication:
Act as the primary point of contact for document-related inquiries within the departments.
- Coordinate with project managers, engineers, cost estimators, and other stakeholders to ensure timely and accurate document distribution.
Facilitate meetings and training sessions on document control processes as required.
Quality Assurance:
Conduct regular audits of document management processes to ensure compliance and identify areas for improvement.
- Address discrepancies and issues related to document accuracy and version control.
Implement corrective actions to resolve document-related issues.
Record Keeping and Reporting:
Maintain detailed records of document revisions, approvals, and distribution.
- Prepare and present regular reports on document control activities and status.
Ensure that all records are maintained in accordance with company policies and regulatory requirements.
System Management:
Manage document management systems and tools, ensuring they are up-to-date and functioning efficiently.
- Provide support for system troubleshooting and user training.
Stay current with technological advancements in document management and recommend improvements.
Compliance and Security:
Ensure adherence to data protection regulations and confidentiality agreements.
- Implement and monitor security measures to protect sensitive and confidential documents.
- Address any breaches or issues related to document security.
Job Type: Full-time
Application Question(s):
- How much is your expected salary?
- This is an urgent position, how soon can you start?
Work Location: In person
-
Document Controller
1 week ago
Ortigas, Philippines GEDI Construction Development Corporation Full time ₱900,000 - ₱1,200,000 per yearLocation: Gapan City, Nueva EcijaI. Job ResponsibilitiesBe responsible for formulating and implementing project document management to ensure the completeness, accuracy and timeliness of project documents.Track and control design documents throughout the process, from generation, review, approval, distribution to archiving, to ensure that document...
-
Document Controller
1 week ago
Valenzuela Central Post Office - Malinta P, Philippines Gomeco Group of Companies Full time ₱264,000 per yearGomeco Metal Corporation, a leading provider of high-quality metal products, is seeking an experienced Document Controller to join our team in Malinta Valenzuela City, Metro Manila. In this full-time role, you will be responsible for managing and maintaining our comprehensive document control system, ensuring the accuracy, accessibility, and compliance of...
-
Document Scanning Clerk
5 days ago
Ortigas Post Office, Philippines Windoway Trading Inc. Full time ₱183,000 per yearResponsibilities:✓Review and ensure completeness of documents received.✓Prepare documents for scanning by removing staples, paper clips, inserting page separators, counting and identifying different document classifications.✓Scan documents using appropriate scanning equipment and software.✓Adjust the images for correct orientation and ensure that...
-
Compliance Assistant and Document Controller
5 days ago
Makati Central Post Office P, Philippines Medi Linx Laboratory, Inc Full timeThe Compliance Assistant and Document Controller play a key role in supporting the Quality and Compliance Department to ensure that the organization and its hospital-based laboratories fully comply with national and international regulatory, licensing, accreditation, and internal quality standards (e.g., DOH, FDA, ISO, CAP, JCI, NPC, etc.).Reporting to the...
-
Admin Assistant and Document Controller
5 days ago
Manila Central Post Office, Philippines Firmbuilders Inc Full time ₱192,000 - ₱228,000 per yearJob description:· Process and renewal of company permits, licenses, registrations, accreditations, real property tax payments· Prepare bidding documents and attend bidding conferences· Process DOLE Construction Safety and Health program and bonds for awarded projectsContract PreparationQualifications:· Graduate of any course· At least 1 - 2 Year(s) of...
-
Documentation Assistant
5 days ago
Caloocan City Central Post Office, Philippines GEMFOODS INTERNATIONAL INC Full time ₱288,000 - ₱432,000 per yearKey ResponsibilitiesPrepare and process export shipping documents (commercial invoices, packing lists, certificates of origin, bills of lading, etc.) in compliance with regulatory and customer requirements.Verify accuracy of export documentation to ensure compliance with international trade laws, incoterms, and company policies.Coordinate with internal...
-
Quality Control
1 week ago
Ortigas, Philippines J&T EXPRESS Full time ₱264,000 - ₱300,000 per yearJob description:Product Inspection: Checking products for defects, ensuring they match descriptions, and verifying functionality.Quality Assurance: Implementing and maintaining quality control procedures for online products.Feedback and Improvement: Providing feedback to product development teams regarding quality issues and suggesting...
-
Logistic Quality Control
1 week ago
Ortigas, Philippines J&T EXPRESS Full time ₱264,000 - ₱300,000 per yearJob description:Product Inspection: Checking products for defects, ensuring they match descriptions, and verifying functionality.Quality Assurance: Implementing and maintaining quality control procedures for online products.Feedback and Improvement: Providing feedback to product development teams regarding quality issues and suggesting...
-
Analyst Programmer
5 days ago
Ortigas Post Office, Philippines LOANWORKS TECHNOLOGIES Full time ₱400,000 - ₱600,000 per yearJob Purpose:The Analyst Programmer for Support is responsible for the maintenance of existing LWT applications. Monitors and ensures smooth operation of assigned programs and responds to problems by diagnosing and correcting errors in logic and coding.The Analyst Programmer will be working closely with clients through a series of actions via the ticketing...
-
Accounting Associate
5 days ago
Ortigas Post Office, Philippines Rockport Power Full time ₱240,000 - ₱300,000 per yearTransaction Management: Executing daily transactions, including verifying, classifying, and recording accounts payable and receivable data.Financial Documentation: Preparing, maintaining, and reviewing purchasing files, reports, and price lists.Compliance and Auditing: Assisting in implementing and maintaining internal financial controls and procedures,...