executive assistant to ceo

5 days ago


Quezon City, National Capital Region, Philippines MATTGELO CORPORATION Full time ₱900,000 - ₱1,200,000 per year

Job Description:

  1. Act as the primary point of contact between the CEO and internal/external stakeholders, including board members, senior executives, clients, and partners.

  2. Manage the CEO's complex and ever-changing calendar, schedule appointments, and coordinate meetings, including high-level external engagements.

  3. Handle sensitive and confidential information with the utmost discretion and professionalism.

  4. Prepare and review reports, presentations, and other materials for the CEO, ensuring accuracy and quality.

  5. Conduct research, compile data, and prepare briefing materials to support the CEO in decision-making processes.

  6. Coordinate and prioritize the CEO's emails, phone calls, and other communications, responding on their behalf when necessary.

  7. Manage travel arrangements, including booking flights, accommodations, and ground transportation for the CEO's business trips.

  8. Assist in preparing for and supporting the CEO in board meetings, conferences, and other key events.

  9. Anticipate the CEO's needs, proactively identify opportunities to increase efficiency, and provide strategic support as needed.

  10. Collaborate with other members of the executive team and departments to ensure alignment and effective communication.

Scope of Work:

  1. Strategic Support: Provide high-level administrative and strategic support to the CEO, including managing priorities, projects, and initiatives.

  2. Communication Management: Screen and manage the CEO's communications, ensuring timely responses and maintaining a professional image.

  3. Relationship Management: Cultivate and maintain relationships with key stakeholders on behalf of the CEO, including board members, investors, and partners.

  4. Executive Briefings: Prepare briefing materials, reports, and presentations for the CEO's meetings, presentations, and speaking engagements.

  5. Decision Support: Conduct research, gather data, and provide insights to support the CEO in strategic decision-making processes.

  6. Board and Committee Support: Assist in preparing for board meetings, coordinating agendas, materials, and follow-up actions.

  7. Travel Coordination: Arrange complex travel itineraries, accommodations, and logistics for the CEO's domestic and international trips.

  8. Event Planning: Coordinate and support the CEO in organizing corporate events, conferences, and other special occasions.

  9. Project Management: Manage special projects assigned by the CEO, ensuring deadlines are met and objectives are achieved.

  10. Problem Solving: Handle day-to-day issues and challenges on behalf of the CEO, making decisions or escalating as needed to ensure smooth operations.



  • Quezon City, National Capital Region, Philippines HRTX Full time ₱700,000 - ₱800,000 per year

    Position: Executive Assistant to the CEOLocation: Quezon CitySchedule: Monday – Friday (Morning Shift, with flexibility for urgent matters)About the RoleWe are looking for a versatile and highly dependable Executive Assistant to directly support the CEO in managing both business and personal priorities. This role requires someone who can move seamlessly...


  • Makati City, National Capital Region, Philippines Private Advertiser Full time ₱900,000 - ₱1,200,000 per year

    We are building a global sports and entertainment ecosystem spanning leagues, athlete programs, facilities, apparel, and media rights. To keep this machine moving, our CEO is looking for a high-performance Executive Assistant - a right hand who can handle speed, pressure, and complexity.What You'll DoBe the Gatekeeper: Manage CEO's calendar, meetings, and...


  • Quezon City, National Capital Region, Philippines Insular Oil Corporation Full time ₱144,000 - ₱600,000 per year

    Skills/Education Required:Must have at least 2 to 3 years of experience in administrative role reporting directly to upper management.Strong accounting, engineering or mathematical background.Excellent written and verbal communication skills.Strong time and project management skills, the ability to organize and coordinate multiple projects at once.Proficient...


  • Quezon City, National Capital Region, Philippines HRTX consulting Full time ₱840,000 - ₱1,260,000 per year

    The EA must anticipate needs, handle last-minute changes, and ensure nothing falls through the cracks. The EA is expected to be able respond 24/7 on call if urgent matter is needed to be done.Key ResponsibilitiesProvide full executive support to the Executive Chairman in both work and personal capacitiesMaintain complex calendars and manage schedules with...

  • Executive Assistant

    4 days ago


    Quezon City, National Capital Region, Philippines Asian Consulting Group Full time ₱300,000 - ₱360,000 per year

    Job Title: Executive Assistant to the CEOKey Responsibilities:Administrative SupportManage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.Screen, prioritize, and respond to emails, phone calls, and correspondence on behalf of the CEO.Prepare, edit, and review documents, reports, presentations, and...


  • Quezon City, National Capital Region, Philippines Power Dimension, Inc. Full time ₱360,000 - ₱1,200,000 per year

    KEY RESPONSIBILITIES:Safely transporting the company CEO/President as well as his family to and from specified locations in a timely manner.Assisting the loading and offloading of personal things, luggage, bags, and materials.Adjusting travel routes to avoid traffic congestion or road construction.Promptly informing the company of any tickets issued against...

  • Executive Assistant

    5 days ago


    Quezon City, National Capital Region, Philippines TechGrove Consultancy Services Inc. Full time ₱400,000 - ₱600,000 per year

    Hello TechStarsWe are seeking a highly organized, proactive, and versatile Executive Assistant/Chief of Staff to provide direct support to the CEO and leadership team across multiple businesses, including IT, B2B wholesale, marketing, and events. The role combines executive-level support, project coordination, and strategic assistance to ensure smooth...

  • Executive Assistant

    4 days ago


    Quezon City, National Capital Region, Philippines Torero Global Outsourcing Corp Full time ₱900,000 - ₱1,200,000 per year

    We're a prominent player in the logistics industry, operating as one of the leading multi-million-dollar businesses in the USA. With three leading logistics hubs in San Francisco and servicing Amazon, we are at the forefront of innovation and excellence in our field. Our main focus lies in providing exceptional logistics services, with a specialization in...

  • Executive Assistant

    5 days ago


    Quezon City, National Capital Region, Philippines Patra Corporation Full time $60,000 - $80,000 per year

    About PatraPatra is a leading provider of technology-enabled insurance outsourcing services and AI-powered software solutions. Patra powers insurance processes by optimizing the application of people and technology, supporting insurance organizations as they sell, deliver, and manage policies and customers through our PatraOne platform. Patra's global team...

  • Executive Assistant

    1 week ago


    Quezon City, National Capital Region, Philippines BruntWork Full time ₱900,000 - ₱1,200,000 per year

    This is a remote position. 8 hours a day / 40 hours a week Work Schedule: 9AM - 6PM EST with a 1 hr unpaid breakWhat will I be responsible for delivering? 1. Executive Support • Provide high-level administrative support to the Co-CEO including calendar, travel, inbox, and meeting management across multiple time zones. • Anticipate the Co-CEO's...