Administration Assistant

5 days ago


Ortigas Metro Manila, Philippines Rephil Station Inc. Full time ₱250,000 - ₱500,000 per year


• Monitors balance every Wednesday and Friday


• Prepares RFP every Monday and as needed


• Prepares endorsement letter for new or reenrollment

Lease Payment


• Prepares RFP every April and November

Vehicle


• Prepares RFP for SV and Trucks LTO registration renewal and other permits or certification


• Assists in monitoring/recording and distribution of PPE and uniforms


• Assists in monitoring/recording and distribution of tools and equipment


• Assists in monitoring /recording mobile phones issued to stations

Service Vehicle


• Annual registration – RFP, CA and liquidation


• Schedules PMS and repairs to RAC


• Collections of invoices from RAC


• Ensures submission of PRF from requesting custodian


• Monitor repairs and/or replacement of parts


• Records monthly ending Odometer


• Updates SV folders

Trucks


• Annual registration, permits and certification - RFP, CA and liquidation


• Ensures folder of Registrations are updated


• Updates truck folders

***** Assists in any vehicle related concerns/issues


• Ensures on-time preparation and consolidation of the documents for transmittal/distribution to concerned sections/departments.


• Arranges inbound and outbound shipment


• Provide administrative support and customer service to visitors, clients and service provider


• Provide support in preparing the work station of new/upcoming employee


• Provide basic and accurate information in person or via phone/email


• Provide excellent customer service – internal and external


• Providing reception coverage including receiving of mails, parcels and other documents


• Assists in ensuring the assigned tasks of the messengers are properly performed


• Assists in planning alternative solution for any urgent transmittal – coordinating with AS and Site


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