Admin & Visa Assistant

21 hours ago

Antipolo City, Calabarzon, Philippines China International Water and Electricty Full time ₱20,000 - ₱240,000 per year

Admin / Visa Associate in a Construction Company

  1. Primary Responsibilities

  2. Visa & Work Permit Processing

  3. Prepare, submit, and track visa and work permit applications for foreign hires or expatriate staff.
  4. Ensure compliance with local immigration regulations throughout the process.
  5. Document Management & Communication
  6. Gather required documents (e.g., passports, employment contracts) from employees and internal teams.
  7. Serve as the liaison with visa offices, government authorities, and immigration specialists.
  8. Monitoring & Reporting
  9. Track visa timelines, expiration dates, deadlines, and deliverables.
  10. Maintain accurate records—often through case management or tracking systems.
  11. Policy Awareness & Updates
  12. Stay informed of changes in immigration law and policy, and update internal processes accordingly.
  13. Stakeholder Support
  14. Offer guidance to HR, construction managers, and employees on visa-related issues, ensuring seamless onboarding.
  15. Prepare templates (e.g., visa letters, checklists) and support documentation.
  16. Administrative Duties & Billing

  17. Support billing actions such as coordinating invoices with legal counsel or service providers.

  18. Key Qualifications & Skills

  19. Educational & Professional Background

  20. Bachelor's degree in fields like HR, Law, International Relations, or similar.
  21. Typically requires 2–3 years—sometimes more—of experience in immigration, mobility, or HR coordination.
  22. Technical & Organizational Proficiency
  23. Skilled at multi-tasking, maintaining meticulous records, and managing multiple visa cases simultaneously.
  24. Strong competency with Microsoft Office and document management systems.
  25. Regulatory Understanding & Detail Orientation
  26. In-depth awareness of immigration laws, visa categories, and compliance requirements.
  27. High attention to detail to avoid costly errors in applications.
  28. Communication & Stakeholder Management
  29. Excellent written and verbal skills to interface between employees, HR, legal counsel, and authorities.

  30. Client-focused mindset and professional presence are valuable—especially when dealing with internal and external stakeholders.

  31. Construction-Specific Context

Though not exclusive to the construction industry, a Visa Associate in this field may:

  • Manage visas for project-based foreign employees, such as engineers, supervisors, or international specialists.
  • Navigate varying regional protocols based on project location.
  • Coordinate closely with site managers and project teams to forecast staffing needs and handle visa processing appropriately.

Manages immigration and visa processes for foreign staff or project personnelManages immigration and visa processes for foreign staff or project personnel

Job Type: Full-time

Pay: From Php20,000.00 per month

Benefits:

  • Transportation service provided

Work Location: In person

Expected Start Date: 08/26/2025

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