Admin Officer

3 days ago

Antipolo City, Calabarzon, Philippines Dragonhart Construction Enterprise, Inc Full time ₱360,000 - ₱420,000 per year

Job Title: ADMIN OFFICER

Reports to: ADMIN MANAGER/CEO

Qualifications and requirements:

  1. Graduate of Business Management, or any related field.

  2. At least 3 to 5 years of administrative experience, preferably in hauling, equipment leasing/rental, and trucking.

  3. Proficient in organizing and coordinating office operations, including record keeping, file management, project documentation, and contracts

  4. Skilled in managing meetings, appointments, and project timelines while prioritizing multiple tasks efficiently.

  5. Strong understanding of basic project workflows, with knowledge of document control systems and compliance with legal and safety standards being an advantage.

  6. Excellent attention to detail, ensuring accuracy in documentation and administrative processes.

  7. HR experience is an advantage

Management Competencies:

  1. High Values & Ethics

  2. Proficient in oral and written communication

  3. Effective in problem solving and decision making

  4. Excellent management skills (time, planning and organizing)

  5. Excellent records management skills

Technical Competencies:

  1. Proficient in the following programs:

a. MS Office specially MS Excel

b. Google Workspace

Essential Duties and Responsibilities

  • Process, handle, and secure all pertinent company documents and records, ensuring compliance with record retention policies and safeguarding information for efficient retrieval;
  • Maintain the integrity, accuracy, and up-to-date status of company documents, including inputting data into standard registers and ensuring controlled copies are distributed to appropriate personnel;
  • Coordinate document control procedures, in any/all documents and correspondences, while maintaining safe custody of records without damage or deterioration for easy traceability;
  • Provide administrative support by developing and maintaining documents such as meeting minutes, drawings, specifications, approvals, and related items;
  • Prepare and submit updated reports on the status of various issues and documents;
  • Assist in sourcing and purchasing items, materials, supplies, and equipment as required;
  • Schedule travel or visit project sites for random audit of asset conditions and operation;
  • Ensure availability, functionality, and maintenance of facilities and supplies in all offices and staff housing, if there's any;
  • Assists in processing government compliance including mandatories;
  • Work with HR in documentation and filing, as needed;
  • Assists in employee timekeeping process;
  • Ensure implementation, evaluation and improvement of QMS related to your function is being regularly monitored;
  • Performs other duties and responsibilities as may be instructed or assigned from time to time.

Job Type: Full-time

Pay: Php30, Php35,000.00 per month

Benefits:

  • Additional leave
  • Health insurance
  • Promotion to permanent employee

Ability to commute/relocate:

  • Antipolo: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

  • Were you exposed in processing Govt requirements?
  • Are you willing to do field work?
  • Can you start immediately?

Education:

  • Bachelor's (Preferred)

Experience:

  • Admin Officer: 3 years (Preferred)

Language:

  • English (Preferred)

Willingness to travel:

  • 100% (Preferred)

Work Location: In person

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