Admin Operations Specialist

3 days ago

Ayala Alabang, National Capital Region, Philippines CAST Full time

JOB DESCRIPTION & OVERVIEW

Company: CAST PH

Role: Admin Operations Specialist (URGENT HIRING)

Reports to: Operations Manager

Location: Alabang

Ability to commute/relocate before starting work (Required)

Employment Type: Full-Time

Work Location: On-Site

ABOUT THE ROLE

We're looking for a Admin Operations Specialist to join our growing team. This is a hands-on role that blends bookkeeping, compliance, payroll, and administrative support to keep our business operations running smoothly.

If you enjoy organizational tasks - and want a role that gives you ownership, variety, and the chance to grow in this area of the business - this is the opportunity for you.

What You'll Do

Financial Operations

  • Maintain and reconcile accounting systems weekly.
  • Ensure accurate, categorized entries with proper documentation.
  • Manage accounts payable and receivable, reimbursements, and expense tracking.
  • Prepare monthly financial reports, cash flow statements, and budget vs. actuals.
  • Support external auditors with reports and documentation.
  • Clean up historical data and ensure financial records are always audit-ready.

Compliance & Payroll

  • Handle timely filing and payment of BIR tax returns, annual books, and compliance requirements.
  • Manage registration, enrollment, and payment of government-mandated benefits (SSS, PhilHealth, HDMF).
  • Prepare, submit, and track filings with government agencies, including BIR and SEC compliance requirements.
  • Assist with employee and contractor payroll processing.
  • Track and renew business licenses and compliance deadlines.

Administrative & Operations Support

  • Keep digital files and shared drives organized and up to date.
  • Draft and maintain service agreements and contracts.
  • Track recurring tasks and deliverables across teams.
  • Collect and organize financial documentation from internal staff.
  • Provide day-to-day administrative support as needed to keep operations running smoothly.

Who We're Looking For

  • 2+ years of experience in bookkeeping, finance, or operations support.
  • Proficiency with online accounting software (Zoho Books, QuickBooks, Xero, or similar).
  • Strong grasp of AP/AR, financial reporting, and compliance basics.
  • Organized, detail-oriented, and comfortable managing multiple deadlines.
  • Skilled with Google Workspace (Docs, Sheets, Drive, Gmail).
  • Familiar with spreadsheets and financial reporting.

Why Join Us?

  • Be part of a dynamic, growth-oriented company where your role is integral to our success.
  • Gain exposure to both finance and business operations - not just one side of the house.
  • Work in a hybrid setup with flexibility and autonomy.
  • Opportunity to grow your career into finance leadership, compliance, or operations management.

Job Type: Full-time

Pay: Php19, Php25,000.00 per month

Benefits:

  • Company Christmas gift
  • Flextime
  • Gym membership
  • Health insurance
  • On-site parking
  • Opportunities for promotion

Application Question(s):

  • Have you previously communicated with international clients (e.g., via email or reports)? If yes, please share a brief example or your experience.

Experience:

  • Bookkeeping/Accounting: 1 year (Required)

Work Location: In person

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