Administrative Associate

2 weeks ago


Ortigas Metro Manila, Philippines 4d7b76d0-f6c7-4822-8ef0-b0b930ada175 Full time ₱250,000 - ₱500,000 per year

Join our roster of exceptional people

Perks & Benefits:

  • Guaranteed 15 months' pay
  • HMO
  • Medical reimbursements
  • Internal & external trainings
  • Year-round fun & exciting Company Events
  • Employee appreciation
  • Work-life balance

Job Description:

  • Responsible for making sure that all received invoices for payment are processed accurately and paid on time to prevent any late payment penalty.
  • Receives and reviews the following billing statements and prepares request for payment on time.
  • Processes other recurring admin and facilities payables.
  • Responsible for making sure that all received invoices for payment are processed accurately and paid on time to prevent any late payment penalty.
  • Maintains systematic filing of all accounting documents related to billings.
  • Verifies and investigates discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
  • Monitors all expenses and prepares monthly and annual reports, conducts expense analysis and recommends possible action to reduce payables.
  • Establish maintenance schedules to guarantee that assets are adequately maintained, adhering to safety and operational requirements.
  • Perform risk assessments and provide recommendations for programs, guidelines, and procedures aimed at minimizing unplanned downtime risks and enhancing the operational efficiency of all office equipment.
  • Coordinates with third-party vendors to guarantee the prompt resolution of maintenance and repair requests for office equipment.
  • Maintains and regularly updates the status of online Job Order Requests (JOR).
  • Responsible for overseeing and recording daily transportation schedules and trip tickets.
  • Ensure the timely renewal of vehicle registrations and all other relevant documents for company vehicles.
  • Manage and monitor all requested and scheduled transportation to ensure accurate billing to the respective department.
  • Manages and oversees expenses related to communication services (e.g., mobile phones, internet broadband).
  • Supervises the daily performance of all company drivers.

Qualifications:

  • Candidate must possess a Bachelor's degree in Business or any related field.
  • Experience in the same function

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