Administrator

JOB OPPORTUNITY: BUILDING ADMINISTRATOR

Are you a highly organized, proactive, and versatile professional looking for a challenging role where you can make a significant impact? We are seeking a dedicated and experienced Building Administrator to oversee all operational aspects of our condominium building, including cluster units and Commercial Spaces, in Camarin, Caloocan. If you thrive in a dynamic environment and enjoy a role with diverse responsibilities, we encourage you to apply

• Location:
   Camarin, Caloocan (Applicants must be able to work on-site or reside nearby)
• Work Schedule:

Monday to Saturday, 8:00 AM - 5:00 PM
- Employment Type:

Full-time
- Salary:

PHP 30,000 per month

About the Role:

The Building Administrator is the cornerstone of our building's operations, responsible for ensuring the smooth, efficient, and harmonious functioning of the entire property. This is a hands-on role that requires a proactive approach and the ability to manage a wide array of tasks, acting as the primary point person for residents, commercial tenants, and maintenance needs. You will be instrumental in fostering a peaceful and well-maintained community.

Key Responsibilities and Tasks:

• Operations Management:

o   Oversee daily building operations, ensuring all common areas and facilities are well-maintained and functioning.

o   
Implement and enforce building rules, regulations, and policies to ensure resident compliance and community harmony.

o   
Manage and monitor building security systems and protocols.

o   
Coordinate and supervise third-party service providers (e.g., security, cleaning, waste management)

• Tenant and Resident Relations:

o   Serve as the primary point of contact for all resident concerns, inquiries, and complaints, ensuring timely and effective resolution.

o   
Handle all administrative needs and concerns of commercial space tenants.

o   
Facilitate effective communication within the community through notices, bulletins, and meetings (if necessary).

o   
Mediate minor disputes or misunderstandings among residents/tenants to maintain a peaceful environment.

• Financial and Billing Management:

o   Prepare and manage billing for association dues, utilities, and other charges for residents and commercial tenants.

o   
Monitor payment collections and follow up on outstanding accounts.

o   
Maintain accurate financial records related to building operations.

o   
Assist in budget preparation and expense monitoring for the building.

• Maintenance and Facilities Management:

o   Conduct regular inspections of the building, common areas, units, and facilities to identify maintenance needs.

o   
Coordinate and schedule repairs and preventive maintenance for building systems (e.g., electrical, plumbing, elevators, HVAC).

o   
Oversee renovation and repair projects within common areas or individual units as approved.

o   
Manage inventory of maintenance supplies and equipment.

• Administrative Functions:

o   Maintain comprehensive records and files for residents, tenants, building permits, contracts, and other essential documents.

o   
Prepare and submit reports on building operations, incidents, and financial status to management.

o   
Handle general office administration tasks, including correspondence, data entry, and scheduling.

o   
Assist in planning and organizing community events or meetings.

• Emergency Response:

o   Act as a key person in emergency situations, coordinating with relevant authorities and ensuring resident safety.

o   
Implement and practice emergency procedures and evacuation plans.

Qualifications:

· Proven experience in administrative work, with at least 1 year in a similar capacity, preferably in property management or real estate.

·
A pleasing personality with excellent interpersonal and communication skills (written and verbal).

·
Highly organized, meticulous, and capable of multi-tasking and prioritizing effectively.

·
Demonstrated ability to work efficiently and calmly under pressure.

·
Proficient in basic computer applications (MS Office Suite - Word, Excel, Outlook).

·
Strong problem-solving skills and a proactive approach to challenges.

·
Familiarity with local government regulations related to property management is a plus.

·
Must be able to work full-time and on-site in Camarin, Caloocan.

How to Apply:

Interested and qualified applicants are invited to send their updated resume and a cover letter detailing their relevant experience. Please indicate "Building Administrator - Camarin" in the subject line.