Procurement Officer

Note: Must be willing to work Monday to Saturday due to the nature of business operations.

POSITION OVERVIEW

The Procurement Officer is responsible for the end-to-end strategic sourcing, contract, and supplier management. S/He is responsible in procuring high-quality and cost-efficient supplies for our organization. S/He will follow purchasing procedures, maintain an updated list of current and incoming inventory, and be responsible to request for approval. S/He is expected to create and maintain good relationships with key suppliers to ensure products are high quality and delivered on time.

KEY RESPONSIBILITIES

(The listed duties and responsibilities include but are not limited to the following key areas and performance indicators

PROCUREMENT MANAGEMENT

• Develop a clear sourcing strategy that reflects the needs of the organization and is aligned to procurement policy objectives and plans for the necessary approval.
• Ensures that all pre-procurement engagements have been completed.
  • Performs purchasing functions in accordance with the predefined requirements that is according to forecast and demand of o Factory Supplies – Plastic
• Factory Supplies – Inner box, Stickers, Assets – IT Related materials, Office Supplies, HR Special Projects and Marketing POPs
• Production (machine parts, building maintenance) marketing and sales events, installer, and warehouse requirements (forklifts and hand pallets), other maintenance related.
• Monitors price increases and communicating changes as necessary.
• Oversees the requisitions and purchase orders for suppliers and equipment.
• Communicates with other department personnel regarding purchasing needs, policies, procedures, and related issues.
  • Prepares comparative and prices analysis and audits invoices from vendors.
• Requests material photos and samples for submittals
• Reviews and encodes purchase orders on NetSuite and faxes PO to suppliers.
• Monitors price increases and communicating changes as necessary.
• Maintains a variety of documents files and records related to assigned activities and personnel like purchase orders in bids, reference materials, mandated reports etc. for providing up-to-date references and audit trails.
• Monitors shipment to ensure goods are delivered on time.
• Prepare purchase orders and review for accuracy.
• Detect, research, and resolve purchasing issues and problems with incorrect orders, invoices, and shipments.
• Provides weekly bank transactions, reports, updates on the incoming shipments and status of the inventory of imported goods to stakeholders.

VENDOR MANAGEMENT

• Responsible for managing assigned suppliers including:
• Performing vendor reviews, audit, and scorecards, including QBR's.
• Payment of relevant supplier invoices.
• Monitor and manage contract renewal and expiration to ensure sufficient time for negotiation, termination, and conversion to new supplier as desired by the business unit.

CONTRACT AND SUPPLIER MANAGEMENT

• Develops and maintains excellent working relationship with suppliers by fully understanding their strengths and materials offering, leading contract development and price negotiation.
• Develop and maintain excellent relationships based on trust, commitment, and communication.
• Maintains awareness of integrity imperatives and obligations when dealing with suppliers
• Constantly evaluates and monitors supplier's performance and service concerning delivery schedule and quality of materials supplied and service provider.

ORGANIZATIONAL RELATIONSHIPS

• The effective performance of the position requires that harmonious and productive working relationships are developed and maintained throughout different department and across the professional and administrative structure of the Company, and with external stakeholders. This position's internal rapport should include: Marketing, Production, Sales, Finance, Accounting, Logistics, HR and Product Development.