Human Resources Administration Officer

7 days ago

Kaunlaran DagatDagatan Village, National Capital Region, Philippines Enscope Full time

Quanta Services Philippines (QSP) is seeking an enthusiastic and detail-oriented Human Resources Administration Officer to work full time at the Manila office and provide dedicated support to one of the Operating Units in Australia, Enscope in Perth.

This role is a fantastic opportunity to work closely with an award-winning engineering and project delivery business while being based in the Parent Company's Manila office.

Reporting to the HR Advisor, you will provide remote support and help keep Enscope's HR operations running smoothly — administrative processing of onboarding documentation, training, engagement, and employee lifecycle activities — ensuring every Enscope employee has a great experience from day one.

You'll be part of QSP's growing shared services team, providing end-to-end HR administrative support to Enscope.

Onboarding & Offboarding

  • Prepare and send onboarding documents to new hires
  • Track and follow up on returned forms
  • Inform and coordinate with IT and Admin teams for new starter setups
  • Send new starters the induction materials and track completion
  • Update HR systems for new starters and exits
  • Manage offboarding notifications, document removal, and archiving

Recruitment Support

  • Draft letters of offer using approved templates and workflows
  • Post job ads and maintain candidate tracking
  • Conduct basic phone screening from time to time

Training & Competency

  • Book internal and external training sessions
  • Liaise with suppliers and attendees for confirmations
  • Maintain competency matrices and manage expiry follow-ups
  • Organise training sign-offs, payments, and weekly/fortnightly reports

Employee Lifecycle Admin

  • Prepare probation and employment confirmation letters
  • Maintain employee files and records (digital)
  • Coordinate PDR (Performance Development Review) timelines and reminders
  • Draft site rate letters and other HR correspondence

Events & Engagement

  • Coordinate education sessions
  • Coordinate invites, RSVPs, and budget tracking
  • Support employee engagement initiatives
  • Assist with scheduling skin checks, flu shots, and event logistics

Visa & Mobility

  • Track visa expiries and reminders
  • Maintain visa trackers and reporting sheets

General HR Admin

  • Manage the HR mailbox and ensure timely responses
  • Maintain and update HR trackers (training, visa, PDR, engagement)
  • Handle filing, data entry, and document control
  • Prepare letters, reports, and ad hoc HR support as required
About you

You're an organised, people-focused administrator who takes pride in getting things right the first time. You'll bring:

  • 5+ years' experience in Administration
  • At least 3+ years as a HR Administrator or HR Officer. support
  • Excellent written and verbal communication skills
  • Strong attention to detail and follow-through, and the ability to double check your work.
  • You will show initiative and have a pro-active approach to problem solving
  • Experience using Microsoft Office tools - you will have a high capability and expert level with Microsoft Excel
  • A proactive and solutions-focused mindset
  • The ability to work collaboratively across time zones

Why join QSP?

At Quanta Services Philippines, you'll be part of a growing team that supports multiple Quanta companies around the world — including Enscope in Australia. We value professionalism, teamwork, and continuous learning.

You'll enjoy:

  • Exposure to an international HR environment
  • Opportunity to grow your skills in HR systems
  • A supportive and friendly culture that values people first
  • Competitive compensation and development opportunities

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