Executive Assistant to the CEO and COO

3 days ago

Magallanes Village, Philippines Republic Resources Corporation Full time ₱300,000 - ₱450,000 per year

The successful incumbent is responsible for providing high-level administrative support to the management team. The incumbent ideally is exceptionally organized, proactive, and is capable of managing multiple priorities with a high degree of professionalism and confidentiality.

This role will directly report to the Chief Operating Officer (COO).

Key Responsibilities:

  • Liaise with facility management vendors, including cleaning, catering services, etc.
  • Planning of in-house or off-site activities, like parties, celebrations, meetings and conferences
  • Supervision and monitoring the work relevant departments under your purview
  • Attending appointments, meetings and events with senior management
  • Full spectrum of secretarial support to Chairman & COO
  • Provide support to the daily activities of the Chairman & COO including emails, meetings, bookings and appointment arrangements.
  • Prepare reports, documents and presentation materials to be used by the Chairman & COO including coordination.
  • Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc and travel with COO if required
  • Attend to the Chairman & COO's personal work.
  • Organizing the office layout and order stationery and equipment
  • Maintaining the office condition and arrange necessary repairs
  • Organizing of office operations and procedures
  • Management of office budget and ensuring accurate and timely reporting
  • Partnering with HR to update and maintain office policies as necessary
  • Provision of general support to visitors
  • Addressing of employees' queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
  • Explore business opportunities
  • Ad-hoc marketing data entry
  • Any other duties as assigned by the Chairman & COO.

Desired Qualifications:

  • The Candidate must possess at least a Degree
  • A minimum of 2 years of experience as an Executive Assistant
  • Is proficient in Microsoft Office
  • Adaptable and flexible, able to respond to emergencies and unexpected situations and remain calm during those situations
  • Problem-solver and decisive, able to identify issues and challenges proactively and implement effective solutions in addition to make informed decisions in a timely manner, considering the needs and preferences of household members
  • Understands the importance of confidentiality of personal information and the maintenance employer's trust.
  • Meticulous and has a high attention to detail
  • Is able to work a 6-day work week schedule (Sundays off), however will need to be on-standby to work if required
  • [Off day will be replaced as an off in lieu day if the incumbent worked on a Sunday]
  • Has a valid passport
  • Must be able to stay in-house at Magallanes Village, Makati City

Job Type: Full-time

Pay: Php30, Php45,000.00 per month

Benefits:

  • Company Christmas gift
  • Promotion to permanent employee
  • Staff meals provided
  • Transportation service provided

Application Question(s):

  • Are you willing to work onsite- stay-in at Magallanes Village, Makati City?
  • Are you fluent in English (Speaking and writing)?
  • Do you have experience using Microsoft Excel in a work environment?

Language:

  • English (Required)

Work Location: In person

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