Executive Assistant to the CEO and COO
7 days ago
The successful incumbent is responsible for providing high-level administrative support to the management team. The incumbent ideally is exceptionally organized, proactive, and is capable of managing multiple priorities with a high degree of professionalism and confidentiality.
This role will directly report to the Chief Operating Officer (COO).
Key Responsibilities:
- Liaise with facility management vendors, including cleaning, catering services, etc.
- Planning of in-house or off-site activities, like parties, celebrations, meetings and conferences
- Supervision and monitoring the work relevant departments under your purview
- Attending appointments, meetings and events with senior management
- Full spectrum of secretarial support to Chairman & COO
- Provide support to the daily activities of the Chairman & COO including emails, meetings, bookings and appointment arrangements.
- Prepare reports, documents and presentation materials to be used by the Chairman & COO including coordination.
- Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc and travel with COO if required
- Attend to the Chairman & COO's personal work.
- Organizing the office layout and order stationery and equipment
- Maintaining the office condition and arrange necessary repairs
- Organizing of office operations and procedures
- Management of office budget and ensuring accurate and timely reporting
- Partnering with HR to update and maintain office policies as necessary
- Provision of general support to visitors
- Addressing of employees' queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
- Explore business opportunities
- Ad-hoc marketing data entry
- Any other duties as assigned by the Chairman & COO.
Desired Qualifications:
- The Candidate must possess at least a Degree
- A minimum of 2 years of experience as an Executive Assistant
- Is proficient in Microsoft Office
- Adaptable and flexible, able to respond to emergencies and unexpected situations and remain calm during those situations
- Problem-solver and decisive, able to identify issues and challenges proactively and implement effective solutions in addition to make informed decisions in a timely manner, considering the needs and preferences of household members
- Understands the importance of confidentiality of personal information and the maintenance employer's trust.
- Meticulous and has a high attention to detail
- Is able to work a 6-day work week schedule (Sundays off), however will need to be on-standby to work if required
- [Off day will be replaced as an off in lieu day if the incumbent worked on a Sunday]
- Has a valid passport
- Must be able to stay in-house at Magallanes Village, Makati City
Job Type: Full-time
Pay: Php30, Php45,000.00 per month
Benefits:
- Company Christmas gift
- Promotion to permanent employee
- Staff meals provided
- Transportation service provided
Application Question(s):
- Are you willing to work onsite- stay-in at Magallanes Village, Makati City?
- Are you fluent in English (Speaking and writing)?
- Do you have experience using Microsoft Excel in a work environment?
Language:
- English (Required)
Work Location: In person
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