admin liaison associate

4 hours ago

Makati City, National Capital Region, Philippines Productivity Technologies Services (PTSI), Inc. Full time ₱250,000 - ₱400,000 per year

The Admin Liaison Associate serves as a key communication bridge between departments, external partners, and administrative. This role ensures smooth information flow, efficient coordination of tasks, and high-quality administrative support to enhance organizational productivity.

Responsibilities:

·       Maintain organized records and ensure timely filing and data entry.

·       Ensure that departmental requests are complete, accurate, and submitted on time.

·       Support external communications with vendors, partners, or clients as needed.

·       Ensure that all documentation adheres to company policies and regulatory standards.

·       Assist in preparing materials for audits, internal reviews, and management presentations.

·       Track office supplies and coordinate purchasing with vendors.

·       Maintain accurate and confidential personnel or departmental records.

·       Assist with budget tracking, invoice processing, and expense reporting.

·       Coordinate with Accounting teams to ensure timely payments and proper documentation.

·       Help organize internal events, trainings, and team-building activities.

·       Coordinate logistics such as venue setup, catering, guest lists, and communications.

·       Assist with budget tracking, invoice processing and expense reporting.

·       Prepare, review and process purchase requisitions & purchase orders (POs).

·       Track and follow-up on Purchase Orders (POs) status to ensure timely delivery.

·       Negotiate prices, payment terms & delivery schedules with Suppliers.

·       Coordinates to SSS, PHIC, HDMF, BIR, CityHall and other government offices.

·       Performs additional tasks and responsibilities as may be assigned across other departments based on operational needs.

Qualifications:

·       Bachelor's degree in business administration or related field preferred.

· –3 years of administrative or coordination experience.

·       Strong communication, interpersonal, and organizational skills.

·       Proficiency in Microsoft Office or similar productivity tools.

·       Ability to multi-task, prioritize, and maintain confidentiality.

·       Open for fresh grad with confidence

Skills Needed:

·       Attention to Detail

·       Professional Communication

·       Time Management

·       Problem-Solving

·       Collaboration and Team Support

·       Work adaptability

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