Project Administration

6 days ago

Work from Home, Philippines VAssistMe Full time ₱264,390 per year

About the Role:

We are looking for a proactive and detail-oriented Virtual Assistant to support our team with project administration, calendar management, and day-to-day operational tasks. This role requires someone who can act as a "human motion" for the business—keeping projects moving, ensuring deliverables meet quality standards, and maintaining clear communication across the team.

The ideal candidate will be highly organized, assertive in holding team members accountable, and comfortable working across multiple projects and tools.

Key Responsibilities:

  • Manage calendars, schedule tasks, and prioritize day-to-day activities.
  • Maintain and update Notion (project trackers, calendars, and task boards).
  • Provide regular progress updates on projects and tasks.
  • Perform quality assurance checks on team deliverables; flag and return subpar work when needed.
  • Assist with administration of business plans, proposals, and documentation.
  • Support task management and team communication via Slack.
  • Utilize AI tools (e.g., ChatGPT) to support daily tasks and improve efficiency.
  • Provide light website support, including editing and updates in WordPress.

Must-Have Skills & Experience:

  • Strong project management skills; ability to handle multiple priorities simultaneously.
  • Excellent communication skills, both written and verbal.
  • Great attention to detail with a strong focus on quality.
  • Assertive and confident in providing feedback and holding others accountable.
  • Highly organized and a self-starter who can work independently.
  • Proficiency in Notion (non-negotiable).
  • Familiarity with Slack, AI tools (ChatGPT), and WordPress.

Preferred Qualities:

  • Previous experience as a Virtual Assistant, Project Coordinator, or similar role.
  • A proactive, solutions-focused mindset.
  • Comfortable in a fast-paced, remote environment.

Job Type: Part-time

Pay: Php22,030.00 per month

Benefits:

  • Work from home

Application Question(s):

  • Are you currently BIR-registered? If not, would you be open to registering?

Experience:

  • Project coordination: 1 year (Preferred)
  • Project management software: 1 year (Preferred)

Work Location: Remote

  • Project/Office Administrator

    4 days ago

    Work from Home, Philippines Calibre Global Outsourcing Full time ₱600,000 - ₱1,200,000 per year

    Position Summary:The Project/Office Administrator plays a key role in supporting project teams and ensuring the smooth operation of office functions. This position is responsible for coordinating administrative tasks, managing documentation, assisting with project tracking, and providing general support to staff and management.Key Responsibilities:Assist,...

  • Administrative Assistant

    2 weeks ago

    Work from Home, Philippines Scientific Safety Alliance Full time ₱240,000 - ₱480,000 per year

    Administrative Assistant – Temporary - $9/hourStart Date: ImmediateLocation: Remote – Must be able to work US CSTCompensation: $8- $10/hourLength: 1-2 Months (will consider long-term for right individual)About usSSA is a fast-growing founder- and employee-owned scientific product and service provider, revolutionizing the scientist's experience of...

  • Administrative Assistant

    2 weeks ago

    Work from Home, Philippines ICANTHUS Full time ₱1,680,000 - ₱2,520,000 per year

    We are seeking a detail-oriented Administrative Assistant to support our environmental consulting team. This role is heavily focused on report generation and administrative support, requiring exceptional English communication skills and proficiency with Microsoft Office Suite. The ideal candidate will be responsible for managing field reports, coordinating...

  • Administrative/Executive Assistant

    4 days ago

    Work from Home, Philippines Dynamic Offshore Pty Ltd Full time ₱1,440,000 - ₱2,400,000 per year

    Position Title: Administrative/Executive AssistantSchedule: Monday – Friday, 9:00 am - 5:30 pm NSW, AU Time or 7:00 AM – 3:30 PM PH TimeHoliday to follow: NSW, AU HolidaysWorkdays: Mon - FriWork Set-up: Work From Home or office.Work Details: Full-timeAbout the RoleOur client, is seeking an experienced Administrative/Executive Assistant to support a...

  • Jira + Coda Administrator

    6 days ago

    Work from Home, Philippines eatOS POS Inc. Full time ₱900,000 - ₱1,200,000 per year

    Job Description: Jira + Coda Administrator (Mid-Level).Location: Remote (Work From Home).Employment Type: Full-Time.About eigital:We build AI-first platforms for global businesses. Our teams rely on Jira for execution and Coda for documentation, connected with automation and AI to deliver speed and scale.About the Role:We are hiring a Mid-Level Jira + Coda...

  • Digital Content Administrator

    8 hours ago

    Work from Home, Philippines Dynamic Offshore Pty Ltd Full time ₱35,000 - ₱50,000 per year

    Position Title: Digital Content Administrator (with advanced skills in Microsoft Word)Schedule: Monday – Friday, 8.30 AM to 5.30 PM NSW, AU TimeHoliday to follow: NSW, AU HolidaysWorkdays: Mon - FriWork Set-up: Work From Home or office.Work Details: Full-timeAbout the RoleOur client, a growing business in NSW, is seeking a Digital Content Administrator...

  • Administrator Bookkeeper

    6 days ago

    Work from Home, Philippines Sphere Rocket VA Full time ₱144,000 - ₱600,000 per year

    We are looking for a Jr. Bookkeeper to support both administrative and accounting operations. This role involves managing records, coordinating communications, and assisting with bookkeeping tasks to ensure smooth day-to-day operations.Key ResponsibilitiesAdministrative:Coordinate incoming/outgoing mail and process supply requests.Maintain electronic and...

  • Administrative Intern

    6 days ago

    Work from Home, Philippines BEfied Full time ₱104,000 - ₱130,878 per year

    Admin Support InternWe are looking for a proactive and detail-oriented Admin Support Intern to join our team. This internship provides valuable hands-on experience in office administration, coordination, and internal communications—perfect for students or recent graduates eager to build practical skills in a professional environment.Key...

  • Administrative Assistant

    10 hours ago

    Work from Home, Philippines GLIMEX BUSINESS CONSULTING, INC. Full time ₱45,000 - ₱55,000 per year

    Position: Administrative Assistant (AU)Job Summary:As an Administrative Assistant, you will be responsible for liaising with Australian clients to gather financial information and resolve any discrepancies. Additionally, your exceptional organizational skills will allow you to manage multiple projects simultaneously and maintain accurate...

  • Virtual Business Administrator

    1 week ago

    Work from Home, Philippines Powersource Electrical Full time ₱564,000 - ₱840,000 per year

    Virtual Business AdministratorLocation: RemoteSalary: ₱47,000 – ₱70,000 PHP per month (full-time, depending on experience)Hours: 40 hours per week (must overlap with UK business hours)About UsPowerSource is a growing electrical and construction services company based in Edinburgh, UK. We manage residential and commercial projects, from tenders and...