Accounting Coordinator

2 days ago

Manila, National Capital Region, Philippines ScalableOS Full time ₱900,000 - ₱1,200,000 per year

This is a remote position.

SUMMARY

The Accounting Assistant will play a key role in supporting the finance and operations team by ensuring accurate financial transactions, maintaining accounts, and assisting with billing processes. Familiarity with MSP financial workflows—such as recurring services, Microsoft licensing, projects, and procurement—is strongly preferred.

This position requires strong organizational skills, attention to detail, and the ability to communicate effectively with both internal teams and external stakeholders. As the company continues to grow, this role offers the potential to expand into a full-time position with advancement opportunities into a Staff Accountant or related finance role.

JOB RESPONSIBILITIES

Accounts Receivable

  • Assist with generating and sending client invoices for Managed Services, Microsoft licensing, and project work.
  • Monitor accounts receivable aging reports and support collections efforts.
  • Apply client payments to QuickBooks Online, ensuring accuracy and timely reconciliation.
  • Respond to client billing inquiries and escalate disputes when necessary. 

Accounts Payable

  • Process vendor invoices for software licensing, hardware procurement, and services.
  • Assist with payment scheduling and vendor account reconciliation.
  • Maintain records of recurring vendor contracts to ensure timely payment and renewals.

 

General Accounting Support

  • Verify and maintain accuracy between our Line of Business Application and QuickBooks Online systems.
  • Prepare and maintain supporting documentation for accounting audits and compliance.
  • Support the monthly close process by reconciling bank statements and credit card transactions.
  • Assist with state sales tax filings (NJ, TX, and other jurisdictions as applicable). 

Administrative & Team Support

  • Maintain organized electronic records in SharePoint/OneDrive.
  • Support reporting and KPI tracking related to financial operations.
  • Assist with HR/payroll data entry in ADP when needed.
  • Work closely with the Chief of Staff to streamline financial processes.
QUALIFICATIONS

Required

  • 3+ years of experience in accounting, bookkeeping, and financial operations.
  • Proficiency in QuickBooks Online and Microsoft Excel.
  • Strong attention to detail, organization, and accuracy.
  • Ability to work collaboratively in a team environment.
  • Clear and professional communication skills. 

Desired

  • Prior experience in a Managed Service Provider (MSP) or technology services environment.
  • Familiarity with Autotask PSA (or similar Professional Services Automation tool).
  • Knowledge of sales tax reporting and compliance.
  • Exposure to ADP TotalSource or similar HR/payroll platforms. 

Key Attributes for Success

  • Process-driven and able to follow SOPs.
  • Comfortable working with recurring billing structures.
  • Flexible and able to adapt within a fast-paced, growing company.
  • Trustworthy and committed to confidentiality in handling financial data.
Benefits
  • Full Philippine Statutory Benefits
  • 13th Month Pay
  • De Minimis Allowance
  • Night Shift Differential Pay
  • Paid Time Off (PTO)
  • Health Insurance
  • Life Insurance (maximum of PHP 3M coverage)
  • Company-Provided Equipment

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