Senior Administrative Associate

Job Title: Senior Administrative Associate (Remote – Property Management Support)

About Us

Streamline Property Management is one the largest and fastest-growing and professional property management firms located in the Washington D.C. area in the US. We are a third-party property manager that manages properties owned by our clients and handle everything from securing tenants and rent collection to maintenance and repairs. We pride ourselves on efficiency, excellent client service, and leveraging technology to simplify the rental process. We are looking for a dedicated and meticulous Remote Senior Administrative Assistant based in the Philippines to join our operations team. As an entrepreneurial company, we value teamwork, initiative, and long-term growth of our people.

The Role

We are seeking an organized, detail-oriented individual to provide crucial remote support to our property management team. This is a full-time position (40 hours per week) requiring work during US Eastern Time (EST/EDT) business. The successful candidate will be responsible for a variety of critical back-office functions, ensuring the smooth operation of our property management processes. We're looking for a Senior Admin Associate to work as an extension of our existing team and support all aspects of our operational work for client management.

Responsibilities

Responsibilities will vary, but largely include the following -

Process and Project Management

• Oversee and support various processes related to property management operations, including building out and executing on SOPs on leasing, maintenance and office administration.
• Review basic spreadsheets, work documents and emails to support projects tied to client execution. Example projects in the past have included onboarding new clients, supporting a process change to reporting, entering data into an external database, etc.

Data Entry & System Support

• Perform accurate data entry within our property management system and other software (e.g., AppFolio, QuickBooks).
• Assist property managers by accurately filling out various forms, lease documents, and internal checklists.
• Organize and maintain digital files, ensuring all records are up-to-date and easily accessible.

Bookkeeping & Financial Support

• Accurately enter and process invoices, bills, and expense receipts into the accounting module of our system.
• Ensure all vendor and owner payment information is current and correct.

Operations & Vendor Coordination

• Manage utility address changes and service transfers for properties during tenant transitions.
• Act as a point of contact for routine follow-up with vendors and contractors regarding invoice status, work order completion, and documentation.
• Execute standard operating procedures for various property lifecycle tasks.
• Manage email correspondence related to vendor and administrative follow-up.

Office Administration

• Maintain organized digital files and records in Google Workspace
• Collaborate with our US team via Slack and email
• Perform other back-office administrative tasks as assigned

Qualifications

• 4+ years of experience in administrative or office support roles (e.g. data entry, virtual assistant, bookkeeper)
• University degree in business administration, accounting, finance, or related field
• Strong organizational skills and high attention to detail
• Comfortable working with spreadsheets (basic Excel/Google Sheets)
• Experience with Google Workspace (Docs, Sheets, Drive) and communication tools like Slack
• Great written and spoken English communication skills
• Prior experience working in an international office environment, supporting administrative functions
• Prior experience in property management or bookkeeping is a plus, but not required
• Ability to work independently, stay organized, and manage multiple tasks
• Ability to reliably work 40 hours per week on a US Eastern Time (EST/EDT) schedule.
• Reliable internet connection and a quiet home working environment

Compensation & Schedule

• Competitive market salary
• Full-time, 40 hours per week, remote contractor position
• Opportunity to grow with a stable, expanding US-based company.
• Must be available to work US Eastern Time hours (night shift in the Philippines)

Perks & Benefits

• Paid Philippine public holidays (12+ days per year, depending on the official calendar)
• 10 paid vacation days annually (with potential to increase based on tenure)
• Opportunities for growth in both pay and responsibilities as the company expands
• Be part of a supportive and friendly small team
• Stability and consistency — we are a long-term employer
• Work remotely from the comfort of your home

How to Apply

Please submit your resume along with a short cover letter. In your cover letter, please answer the following questions:

• Confirm your ability to work a full-time schedule on US Eastern Time hours.
• Describe your home office setup (internet speed, computer, and work environment) to confirm you can work remotely without interruption.
• In your own words, describe what would make a good candidate for this role and why your skills make you a strong fit.
• Share an example of a time when you had to be very detail-oriented in your work. What was the task, and how did you ensure accuracy?

Job Types: Full-time, Permanent

Pay: Php50, Php70,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Flextime
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
• Work from home

Application Question(s):

• Are you able to work US EST hours?

Experience:

• Administrative: 3 years (Required)

Language:

• English (Required)

Work Location: Remote