Executive Assistant

Job Description

OVERVIEW:

• Location: Manila

• Department: CEO's Office

• Entity: PAA

• Status (Full time/part time/contract): Full-time

YOUR ROLE

Executive Assistant (EA), reporting to the Chief Executive Officer (CEO). As an EA, you will provide day-to-day executive, administrative, and analytical support to help the CEO stay organized, well-informed, and focused on strategic priorities. Your role goes beyond managing schedules and meetings — you will help turn raw data into useful reports, organize key information for decision-making, and support the CEO in managing communications, documents, and cross-functional coordination.

WHAT YOU'LL CHAMPION:

• Manage the CEO's calendar, schedule meetings, coordinate travel, and handle day-to-day logistics.

• Prepare reports, presentations, and summaries based on data provided by various teams.

• Assist the CEO in reviewing and interpreting business data, reports, and dashboards.

• Convert raw numbers or spreadsheets into visual summaries and clear insights.

• Track key deadlines, follow up on action items, and help keep priorities on schedule.

• Draft internal memos, official correspondence, and briefing materials for meetings.

• Take notes during key meetings and prepare concise minutes or action point summaries.

• Help coordinate CEO-led projects and liaise with department heads when needed.

• Maintain strict confidentiality on all sensitive business and personnel matters.

• Provide general administrative support and assist with ad hoc tasks as assigned.

WHO YOU ARE:

• A detail-oriented professional with experience in executive support or business operations.

• Strong analytical and critical thinking skills — comfortable working with Excel, Google Sheets, and basic data analysis.

• Able to summarize complex or technical data into simple and clear formats.

• Highly organized and proactive in managing multiple priorities at once.

• Effective communicator, both written and verbal, with excellent grammar and formatting skills.

• Discreet and trustworthy, with a strong sense of confidentiality when handling sensitive business information, high-level discussions, and internal documents.

• Able to work independently and take initiative, especially when managing time-sensitive requests.

• Bachelor's degree in Business Administration, Communications, or related field.

• At least 2–4 years of experience supporting senior executives or working in an administrative/analytical capacity.

• Aviation background is an advantage

• Familiarity with tools like PowerPoint, Google Workspace, and basic data visualization platforms is an advantage.

WHERE YOU'LL GO:
 

Dispatcher to captain, ramp agent to data analyst, brand executive to CEO - these are some Dare To Dream stories of our Allstars. 

At AirAsia, we believe in internal growth and career evolution. We are committed to nurturing our Allstars by providing opportunities for advancement, continuous learning, and cross-functional exposure. Whether you're starting on the ground or leading from the skies, we encourage our people to grow with us, building careers that evolve alongside the airline's journey. Your development is our priority, and we invest in creating pathways that recognize potential, reward performance, and inspire lifelong growth within the AirAsia family.
 

WHAT YOU'LL ENJOY:

• Physical Wellbeing: Key medical and insurance benefits, maternity expenses, flexible work arrangements, and health and fitness amenities.

• Emotional Wellbeing: Paid time off, wellness programs, and childcare amenities. 

• Financial Wellbeing: Resources relating to financial, personal skills, and career growth programs.

• Allstars Specials: Free flights, unlimited discounted flights, and exclusive discounts with partners. 

• A unique Allstar culture like no other

OUR HIRING PROCESS:

• Application received

• Candidate screening

• Interview(s) and assessment(s)

• Background check and/or other assessments

• Offer and negotiation

GET TO KNOW AIRASIA:

AirAsia has been the World's Best Low-Cost Airline for 16 consecutive years with over 800 million guests flown. We continue to champion dreams, serve the underserved and connect the world and Asean like no other so Now Everyone Can Fly.

GET TO KNOW US:

Our story begins in 2001 with a dream, two planes and a 40 million ringgit debt. You'll know us as the 'Now Everyone Can Fly' airline (if you don't, we're definitely older than you).

Today, we're more than just an airline. We're Capital A - a world-class brand that wears many hats. Our mission is to connect people and transform lives in Asean.

Above all, we're Allstars. We believe in the unbelievable and we dare to dream. We also believe in celebrating all individuals. So no matter your culture and background or if you prefer aisle seat to window seat, we're excited to have you onboard.