Admin Officer

3 days ago

San Pablo City, Calabarzon, Philippines SPC MEDICAL CENTER Full time ₱800,000 - ₱1,200,000 per year

Qualifications:

· Must be a graduate of any four year course, preferably with masteral units.

· Must have at least three (3) years experience in supervisory position.

· Must be competent, mentally and physically fit to perform duties.

· With excellent communication skills, written and verbal.

· With good moral character.

· Knowledge in ISO/Quality Management an advantage.

· Must have leadership and supervisory skills.

· Must know how to deal with customers and should have people skills.

Duties and Responsibilities

Licensing & Accreditation

  • Prepares and processes requirements/documents for licensing and accreditation applications.
  • Coordinates with department and section heads for required data and information.
  • Ensures compliance with quality assurance programs, warranties, and accreditation standards.
  • Updates hospital committees (e.g., Therapeutics, Infection Control) with relevant reports.
  • Secures and renews licenses, permits, and health certificates from government agencies.
  • Processes and submits licensing/accreditation fees and requirements within prescribed deadlines.

Administrative Management

  • Conducts performance appraisals of administrative personnel and recommends promotions/demotions.
  • Reviews and approves leave applications, schedules, and other administrative documents.
  • Participates in panel interviews and hiring processes for new employees.
  • Conducts regular meetings with administrative staff to review operations and updates.
  • Implements hospital policies, procedures, and guidelines in alignment with top management directives.
  • Reviews, signs, and approves administrative reports, memoranda, directives, and ISO-related documents.
  • Represents the hospital in official gatherings, meetings, conventions, and seminars.
  • Evaluates contracts with HMOs and partner companies prior to approval.

Strategic & Quality Management

  • Develops strategic plans and Key Performance Indicators (KPIs) for the Administrative Department.
  • Collates and reviews quality-related issues, action plans, and improvements across administrative sections.
  • Presides over management reviews and ensures alignment with quality objectives.
  • Reviews, approves, and oversees origination/revision of quality documents.
  • Coordinates documentation processes, prepares minutes, notices, and other quality-related reports.
  • Acts as reviewing authority for administrative and inter-departmental documents.

Training & Staff Development

  • Identifies training needs, prepares Training Needs Summaries, and formulates annual training plans.
  • Endorses and approves training opportunities for administrative staff.
  • Provides coaching, guidance, and development support to section heads and team members.

Other Functions

  • Formulates and disseminates memos, rules, guidelines, and policies to relevant sections.
  • Administers and signs legal affidavits (acknowledgment/admission of paternity, delayed birth registration, etc.), as required.
  • Attends Senior Executive Committee meetings and represents the Administrative Department in hospital functions.
  • Performs other related tasks as may be assigned from time to time.

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