Executive Assistant

3 days ago

Pasig, National Capital Region, Philippines iSupport Worldwide Full time ₱900,000 - ₱1,100,000 per year

Be a part of our fast-growing team and unchain all the possibilities

What is your mission?

We are looking for a proactive and detail-oriented Executive Assistant to deliver top-level support to our CEO in a fast-paced and dynamic setting. This position demands exceptional organizational abilities, adaptability, and the capability to effectively manage multiple priorities while upholding professionalism and confidentiality.

You will provide the best service to our partner brands by performing these tasks:

  • Calendar and Schedule Management: Serve as the CEO's primary gatekeeper, managing a dynamic calendar, scheduling meetings, and resolving conflicts proactively.
  • Travel Coordination: Plan and oversee all travel arrangements, ensuring seamless logistics and alignment with business objectives.
  • Expense Management: Prepare, submit, and approve expense reports accurately and on time, ensuring compliance with policies.
  • Meeting Support: Prepare agendas, gather materials, take notes, and distribute actionable summaries promptly.
  • Data Reporting: Generate and present reports using various tools to support CEO decision-making.
  • Project Coordination: Assist with special projects, ensuring timely completion and smooth communication across teams.
  • Administrative Support: Maintain organized records, draft professional documents, and act as a key liaison for the CEO's office.
  • Process Improvement: Identify and implement opportunities to streamline administrative processes.
  • Team Collaboration: Support the executive team as needed and foster strong relationships with internal and external stakeholders.

Who are we looking for?

  • A bachelor's degree in Business Administration or a related field is preferred.
  • At least 3 to 5 years of experience in administrative roles within fast-paced environments.
  • Proficiency in the Microsoft Office Suite, SharePoint, and other relevant software applications.
  • Experience using human resource tools for tracking time and managing expenses.
  • Familiarity with platforms such as Power BI, Salesforce, NetSuite, Concur, Leapsome, Namely, or similar tools is advantageous.
  • Strong ability to prioritize tasks effectively and meet deadlines consistently.
  • Exceptional communication and interpersonal skills.
  • Must be willing to work-onsite in Ortigas, Pasig City.

Company Perks

  • Above-industry salary package and incentives
  • Comprehensive HMO benefits and life insurance from day 1
  • Free learning and development courses for your personal and career growth
  • Dynamic company events
  • Opportunities for promotion
  • Free meals and snacks

Job Type: Full-time

Pay: Php90, Php110,000.00 per month

Benefits:

  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Staff meals provided

Experience:

  • Concur: 3 years (Required)
  • Leapsome: 3 years (Required)
  • Namely: 3 years (Required)
  • Power BI: 3 years (Required)
  • Salesforce: 3 years (Required)
  • NetSuite: 3 years (Required)

Work Location: In person

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