Operations Assistant

1 day ago


Makati City, National Capital Region, Philippines Total Information Management Corp. Full time $40,000 - $60,000 per year

Job Summary:

The Operations Admin Assistant provides essential administrative and clerical support to ensure the smooth and efficient operation of the company's daily activities. This role is responsible for assisting in process documentation, tracking operational tasks, coordinating logistics, and supporting cross-departmental communication. The ideal candidate is proactive, organized, and has a keen eye for detail.

Key Responsibilities:

  • Assist in the preparation, filing, and maintenance of operational documents, reports, and records
  • Support scheduling and coordination of meetings, appointments, and team activities
  • Help monitor office supplies, equipment, and inventory; coordinate orders and deliveries as needed
  • Assist with data entry, report generation, and basic analysis using spreadsheets or internal systems
  • Communicate with suppliers, service providers, and internal teams to follow up on tasks or requests
  • Draft routine correspondence such as memos, internal notices, and basic emails
  • Support process documentation and workflow tracking for operational activities
  • Coordinate courier dispatch, shipping schedules, and delivery tracking
  • Help with basic procurement tasks (e.g., preparing requests for quotation, organizing invoices)


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