Executive and Finance Assistant

1 day ago

Quezon City, National Capital Region, Philippines FDM Training Center Full time

Job Summary:

The Executive / Finance Assistant provides support to the executive office and finance department by performing a variety of accounting, clerical, and administrative tasks. The role ensures accurate financial record-keeping, timely processing of transactions, and compliance with company policies and financial regulations.

Duties and Responsibilities:

Finance and Accounting Role:

  • Assist in the preparation and maintenance of financial records, including vouchers, receipts, and invoices.
  • Encode and verify financial data in accounting systems or spreadsheets.
  • Support in the preparation of financial reports, statements, and reconciliations.
  • Process payments, reimbursements, and other financial transactions in a timely manner.
  • Assist with monitoring budgets and expenditures.
  • Help maintain accurate filing systems for financial documents.
  • Coordinate with internal departments regarding financial requirements and documentation.
  • Support internal and external audit requirements by providing necessary documents and reports.
  • Perform other related tasks as may be assigned by the immediate supervisor.

Admin. / Executive Assistant Role:

  • Manage and maintain the executive's calendar, including appointments, meetings, and travel arrangements.
  • Prepare, review, and edit correspondence, reports, presentations, and other documents.
  • Serve as the primary point of contact between the executive and internal/external stakeholders.
  • Coordinate and organize meetings, including agenda preparation, logistics, minutes, and follow-ups.
  • Handle confidential information with a high degree of discretion and integrity.
  • Assist in monitoring and tracking projects, deadlines, and deliverables.
  • Manage incoming communications (emails, calls, letters) and prioritize accordingly.
  • Support budget tracking, expense reports, and procurement of office supplies.
  • Liaise with other departments to ensure smooth communication and workflow.
  • Perform other administrative or special tasks as assigned by the executive.

Qualifications:

  • Bachelor's degree in Accounting, Finance, Business Administration, Management or related field.
  • With atleast 2 years of relevant work experience in general accounting, bookeeping, AP/AR.
  • Knowledge of basic accounting principles and financial procedures.
  • Proficient in MS Excel and accounting software (e.g., QuickBooks, SAP, Xero).
  • Strong attention to detail and organizational skills.
  • Good communication and interpersonal skills.
  • Ability to handle confidential information with integrity.

Job Type: Full-time

Pay: Php20, Php23,000.00 per month

Work Location: In person

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