Proposals and Tendering Coordinator

Quanta Philippines is seeking a Proposals & Tendering Coordinator to join our growing team. This role is perfect for someone who thrives in a dynamic, fast-paced environment, is tech-savvy and has a creative flair.

Position Summary

The Proposals & Tendering Coordinator is responsible for preparing, formatting, and producing high-quality tenders, proposals, and marketing collateral that accurately reflect our technical capability and align with brand and compliance requirements. This is a creative–technical hybrid role that bridges business development, engineering, and corporate communications.

The role requires both precision and creativity — combining written and visual communication skills with the ability to interpret technical input and translate it into clear, compliant, and visually engaging client deliverables.

Key Responsibilities

Tender & Proposal Coordination

• Compile and format EOIs, tenders, and proposals for engineering and construction projects.
• Liaise with engineering, HSE, and commercial teams to gather and refine input.
• Ensure accuracy, completeness, and compliance with client submission requirements.
• Track submission timelines, coordinate review cycles, and manage version control.
• Maintain and update a library of templates, CVs, and project profiles.

Document Production

• Ensure consistent use of corporate branding, tone, and document structure across all deliverables.
• Format technical and marketing content into clear, professional layouts.
• Support preparation of capability statements, project case studies, and team bios.

Graphic Design & Visual Support

• Develop simple graphics, icons, and infographics using Canva or Adobe Creative Suite.
• Design and format internal and external collateral (e.g., capability decks, case studies, social media images).
• Contribute to visual storytelling that enhances technical messaging.

Change Management & Systems Support

• Assist with updating BMP (Business Management Process) documents, templates, and visuals as part of IFS system rollout and continuous improvement initiatives.

Key Success Metrics

• Quality, clarity, and visual consistency of proposal and tender submissions.
• Timely delivery of compliant and client-ready documents.
• Positive feedback and satisfaction from internal engineering and BD stakeholders.
• Continuous improvement and proactive ownership of templates, libraries, and processes.

Candidate Profile

• Background in proposals coordination, marketing communications, or technical documentation — ideally within engineering, construction, or project delivery environments.
• 8+ years' experience in a similar role.
• Strong writing, editing, and layout skills with a keen eye for design and detail.
• High level of organisation, deadline discipline, and comfort working with multiple contributors.
• Technically literate — able to interpret engineering content and present it clearly.
• Proficient in Microsoft Office, Canva, and/or Adobe Creative Suite.
• Collaborative, proactive, and adaptable to changing business priorities.
• Strong administrative, compliance, and process management skills
• Excellent written and verbal communication skills in English

Optional / Highly Regarded

• Experience working with Australian or multinational engineering and project delivery firms.
• Familiarity with IFS or other ERP/document management systems.
• Exposure to business development or pre-contracts functions.

Quanta Services Inc., a New York Stock Exchange listed company (NYSE:PWR), have offices around the world. Headquartered in Manila, Quanta Services Philippines provides a high-quality workforce and hosted services in support of Quanta Operating Units in the US, Canada, and Australia. Hosted services include, Engineering and Design, IT and Drafting. You would work closely with engineering team leads, and clients (Quanta Operating Units) to align engineering output with broader project and business objectives.