HR Assistant

3 days ago

Paranaque City, Calabarzon, Philippines Mary Grace Cafe Full time ₱300,000 - ₱450,000 per year

1. Government Contributions and Loans Administration

  • Processes and remits monthly government-mandated contributions (SSS, PhilHealth, Pag-IBIG) in a timely and accurate manner.
  • Manages household contributions and loan payments, ensures compliance with government regulations and deadlines.
  • Responds to employee inquiries regarding contributions, loan status, and benefit eligibility.
  • Encodes PhilHealth ER2 and maintains accurate registration records.
  • Updates and maintains SSS loan monitoring files for accurate tracking of amortizations and balances.
  • Addresses inquiries related to Authority to Deduct, ensures accurate documentation and communication.

2. Employee Separation and Final Pay Processing

  • Facilitates the accurate and timely release of last pay for separated employees, including tax adjustments, final benefits, and deductions.
  • Coordinates and processes employee clearance in line with Mary Grace Foods, Inc.'s policy, ensuring all necessary department sign-offs.

3. Billing and Allowance Administration

  • Prepares and processes billing for On-the-Job Training (OJT) allowances, ensures accurate documentation and timely release.
  • Coordinates and processes billings from third-party manpower agencies, validating supporting documents and contract terms.

4. Timekeeping and Attendance Monitoring

  • Monitors daily attendance of household employees, verifies timesheets, and coordinates discrepancies with relevant supervisors.
  • Maintains accurate records of household attendance to support payroll processing and government reporting.

Qualifications:

Education: Bachelor's degree in Human Resources, Business Administration, Accounting, or any related field.

Experience: At least 1–2 years experience in HR, payroll processing, or government benefits administration.

Technical Skills: Proficient in Microsoft Office and Google applications; Knowledgeable in accessing government portals (SSS, PhilHealth, Pag-IBIG).

Competencies: Strong attention to detail and accuracy; Good time management and organizational skills; Strong communication and interpersonal skills; Ability to handle sensitive information with confidentiality; Familiarity with Philippine labor laws and statutory benefits.

Working Conditions:

Work Location: Primarily office-based, with occasional visits to government offices.

Work Schedule: Regular office hours (e.g., 8:00 AM – 5:00 PM, Monday to Saturday), with occasional overtime during payroll cutoffs.

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