Office Manager

1 week ago

Makati City, National Capital Region, Philippines JOBS FINDER PLACEMENT AGENCY INC. Full time ₱360,000 - ₱720,000 per year

Office Manager

Makati City | Onsite | Full-Time

About the Role

Our client, a fast-growing fintech company in the SME lending space, is seeking an Office Manager to oversee daily office operations, ensure smooth administrative processes, and support HR and compliance functions. The ideal candidate is organized, detail-oriented, and proactive—ready to thrive in a dynamic, high-performance environment.

Key Responsibilities

Onboarding (Vendors & Employees)

  • Collect and verify vendor requirements (BIR 2303, bank details, signed contracts, permits)
  • Maintain an updated vendor tracker and ensure vendor activation only with complete documentation
  • Collect employee pre-employment requirements and issue company assets (laptops, SIM cards, access cards, etc.)

Office & Asset Management

  • Maintain and organize company files, directories, and records
  • Conduct periodic audits of vendor files and corporate documents
  • Oversee asset issuance, acknowledgment, and retrieval upon employee separation

Facilities, Vehicle & Driver Management

  • Supervise office maintenance, cleanliness, and waste management
  • Manage company vehicles, including insurance renewal and fuel tracking
  • Schedule drivers and maintain attendance and compliance logs

Payment Processing & Expense Management

  • Prepare and submit vendor expense forms
  • Upload approved payments via bank portals and ensure proper documentation
  • Maintain tax-compliant records for all expenses

Regulatory Compliance

  • Ensure valid and updated business permits and BIR registration
  • Coordinate with LGUs and other agencies for ongoing compliance

Qualifications

  • Bachelor's degree in Business Administration, Management, or related field (preferred)
  • At least 5 years of experience in office management or administrative leadership
  • Strong organizational, multitasking, and problem-solving skills
  • Proficiency in Microsoft Office Suite and productivity tools (e.g., G Suite, Microsoft Teams)
  • Excellent communication and interpersonal skills across all organizational levels
  • Discreet and professional in handling confidential information
  • Amenable to work onsite in Makati City, Monday to Friday
  • Able to thrive in a fast-paced, growth-oriented environment

Why Join Our Client

  • Competitive, above-market compensation
  • Work with a highly experienced and mission-driven leadership team
  • Opportunity to shape operational culture in a rapidly scaling fintech
  • Clear growth and leadership pathway

Job Type: Full-time

Pay: From Php50,000.00 per month

Benefits:

  • Employee discount
  • Health insurance
  • Opportunities for promotion

Work Location: In person

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