Documentation Staff

1 day ago

Makati City, National Capital Region, Philippines All Vision Business Enterprises Corp. Full time ₱250,000 - ₱400,000 per year

Documentation / Administrative Staff
Position Overview
The Documentation / Administrative Staff is responsible for handling and organizing company documents, ensuring accuracy, proper filing, and timely processing. This role also provides administrative support to maintain smooth day-to-day office operations. The position requires strong attention to detail, organizational skills, and effective communication.

Key Responsibilities

  • Manage, organize, and maintain physical and digital documents and records.
  • Ensure all documents are accurate, complete, and properly filed according to company standards.
  • Assist in preparing reports, letters, forms, and other documentation.
  • Coordinate with internal departments for document requests, updates, and submissions.
  • Monitor document flow and ensure timely processing and delivery.
  • Handle office administrative tasks, including scheduling, correspondence, and data entry.
  • Maintain logs and tracking systems for incoming and outgoing documents.
  • Assist in the preparation of compliance and regulatory submissions, as required.
  • Support procurement, logistics, or HR documentation as needed.
  • Handle office supplies inventory, filing, and other clerical duties.
  • Perform other administrative tasks as assigned.

Qualifications

  • Bachelors degree in Business Administration, Office Management, or related field.
  • At least 1 year of experience in documentation or administrative work (fresh graduates may be considered).
  • Strong attention to detail and excellent organizational skills.
  • Proficient in MS Office (Word, Excel, PowerPoint); familiarity with document control software is a plus.
  • Good communication skills, both verbal and written.
  • Ability to handle confidential information with discretion.
  • Ability to work independently and manage multiple tasks.
  • Strong time-management skills.

Preferred Skills

  • Experience in document control, especially in industries like construction, logistics, or manufacturing.
  • Knowledge of record-keeping practices and standards.
  • Strong problem-solving skills.
  • Ability to work with minimal supervision.

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