Admin Assistant

18 hours ago

Manila, National Capital Region, Philippines FPD Asia Property Services, Inc. Full time ₱300,000 - ₱450,000 per year

·       Coordinates with the Building/Project Head on the needed administrative support

·       Prepares, files and disseminates letters, correspondence as directed.

·       Safekeeps, maintains, organizes files in the Admin Office

·       Hand les and screens telephone calls, mails and messages.

·       Arranges and schedules appointments, meetings for internal and external customers.

·       Responsible maintaining, updating and safekeeping of important documents as instructed.

·       Monitors the daily time record and leave schedules of personnel.

·       Prepares minutes of coordination and staff meetings

·       Provides support to the Building Manager concerning Tenant Relations

  • Addresses simple tenant related issues and concerns within the managed property
  • Monitors tenants' compliance with building house rules
  • Ensures the availability of the necessary documentation for issuance of permits and clearances
  • Administers and collects rents and monitors tenants' payments and dues

·       Provides support to the Admin Office in the following areas:

o  Processing of permits, licenses, payment for government dues, assessments

o  Updating and maintaining record of consumption of utilities and supplies

·       In the absence of an Accounting Personnel, the position performs Accounting duties including but is not limited to:

o  Prepares utilities billing for the month.

o  Prepares voucher and payment for contractors.

o  Prepares checks and is responsible for petty cash and corresponding receipts and other related documents.

o  Prepares transaction tickets for processing.

o  Coordinates tenants on billing and collection

o  Maintains reports such as parking collection and tenants' receivables and collection.

o  Ensures the correctness of receipts and billing prior to liquidation and processing.

·       Prepares documents and handles the logistics for the annual membership meetings and other special events.

·       Monitors the periodic physical count of stock office supplies and office equipment in the managed property.

Others

Performs other tasks that may be assigned from time to time

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