Property Manager

2 days ago

Manila, National Capital Region, Philippines Transnational Properties Inc. Full time ₱900,000 - ₱1,200,000 per year
Key Responsibilities:

1. Financial Management (30%)

  • Prepares the Annual Operating Budget and CapEx plans.
  • Ensures timely billing and collection of rent, CUSA, utilities, and other property assessments.
  • Tracks cash flow, monitors expenses, and prepares monthly financial reports with the property accountant.
  • Manages timely payment of trade and utility services.
  • Prepares monthly performance reports and variance analysis.
  • Identifies and implements cost reduction initiatives.
  • Assists Corporate Accounting with property-related inquiries and vendor issues.

2. Building Operations (25%)

  • Ensures property upkeep and resolves tenant concerns within SLA.
  • Conducts regular property inspections and recommends maintenance or upgrades.
  • Acts as Chief Fire Marshal during emergencies.
  • Manages vendor contracts and ensures service quality.
  • Oversees tenant move-ins/outs and coordinates space walk-throughs.
  • Implements emergency preparedness and recovery strategies.
  • Ensures compliance during internal and quality audits.
  • Maintains regular communication and satisfaction with tenants.

3. General Administration (15%)

  • Secures and renews all government permits, licenses, and taxes.
  • Manages vendor contracts from Notice to Proceed through implementation.
  • Develops and implements approved property policies and manuals.
  • Maintains accurate property profiles and tenant records.
  • Enforces House Rules and ensures timely submission of operational and financial reports.
  • Ensures insurance coverage and compliance with safety and health systems.
  • Coordinates manpower deployment aligned with budget and occupancy targets.

4. Engineering and Technical Operations (20%)

  • Implements the Preventive Maintenance Plan and ensures proper waste management.
  • Participates in Testing & Commissioning prior to building operation.
  • Oversees minor repairs and subcontracted works.
  • Ensures equipment reliability and performance.
  • Submits periodic reports on maintenance, equipment status, and property updates.

5. High-Performing and Engaged Team (10%)

  • Sets team objectives and monitors KPIs regularly.
  • Provides performance feedback and mentoring to staff.
  • Supervises and evaluates property personnel (Admin Assistant, Engineer, Accounting Assistant).
  • Identifies skills gaps and delivers development programs for continuous improvement.
Qualifications:
  • Bachelor's degree in Business Administration, Real Estate Management, Engineering, or related field.
  • At least [3] years of property management experience.
  • Strong financial acumen and experience in budgeting and reporting.
  • Excellent leadership, organizational, and communication skills.
  • Knowledge of building systems, government regulations, and safety protocols.

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