Admin Coordinator

1 day ago

Manila, National Capital Region, Philippines Shopee Full time ₱70,000 - ₱107,000 per year

Department Operations

LevelExperienced (Individual Contributor)

LocationPhilippines - Manila

The Operation teams at Shopee covers the operational end-to-end process, from when the buyer searches for a product listed on the Shopee platform, to the moment the buyer receives the products. The team analyses and monitors operational KPIs across the region and conducts root cause analysis when operation performance fluctuates. The Operations team comprises Customer Service, Payment, Listings, Warehouse, Logistics, Seller Operations and Fraud.

Job Description:

  • Administrative Support: Provides daily administrative assistance for Middle Mile backroom operations, including document control, scheduling, stakeholder coordination, and general support.
  • Attendance Monitoring: Oversees daily attendance of backroom personnel, validates records with manpower agencies, and resolves discrepancies promptly.
  • Reverse Billing: Validates and reconciles FMS attendance for billing accuracy; coordinates attendance disputes with backroom staff and FinOps PICs; ensures all unbilled entries are validated and submitted.
  • Accrual: Uploads validated attendance data into the FinOps Accrual File to enable accurate payroll and billing processing.
  • Account Management: Creates, updates, and maintains FMS accounts for Drivers and Backroom personnel, including generating Ops IDs, requesting Shopee mobile emails, managing access rights, and ensuring compliance with access control and audit policies.
  • Equipment & Supplies Management: Manages office supplies and equipment inventory, oversees repairs, and ensures all backroom assets remain functional.
  • Documentation & Reporting: Prepares and maintains documentation on attendance, billing, access control, and account creation; consolidates accurate and compliant reports for management.
  • Ops Support: Supports day-to-day operations, including NFTE in/out backup, document scanning, manpower and supply coordination, and offender report processing.

Requirements:

Qualifications

  • Graduate of any bachelor's degree.
  • 1–2 years of relevant experience, preferably in warehouse, e-commerce, logistics, or administrative operations.
  • Strong organizational and coordination skills with high attention to detail.
  • Proficient in MS Excel, Google Sheets, and other reporting or office tools.
  • Excellent written and verbal communication skills.
  • Able to multitask, work with minimal supervision, and meet deadlines.
  • Demonstrates integrity, accountability, and compliance with company policies.

Preferred Skills / Traits

  • Approachable and people-oriented.
  • Reliable, proactive, and able to resolve administrative concerns efficiently.
  • Highly organized, adaptable, and effective in a team-oriented environment.
  • Upholds ethical standards and maintains confidentiality at all times.

  • Content & Admin Coordinator

    1 day ago

    Manila, National Capital Region, Philippines BESTREND VENTURES CORPORATION Full time ₱2,400,000 - ₱4,800,000 per year

    Job Title: Content & Admin CoordinatorLocation: Hybrid - report to the office twice a monthCompany OverviewThe client company is committed to enhancing property management practices with the goal of improving the quality of life for residents and achieving greater operational efficiency for clients and their communities. By focusing on innovative management...

  • Store Operations Admin Coordinator

    1 day ago

    Manila, National Capital Region, Philippines Travel With The Grooves, Inc. Full time ₱900,000 - ₱1,200,000 per year

    Who We Are:At harlan + holden coffee, we are in the business of saving people's time. We take pride in our passion for excellence in offering a unique store ambiance and coffee experience. Our commitment to high standards and a supportive work environment makes us a leader in specialty coffee. Join us in crafting exceptional coffee and building lasting...

  • Admin Assistant

    1 day ago

    Manila, National Capital Region, Philippines BINA'S AUTO SUPPLY INC. Full time ₱200,000 - ₱250,000 per year

    BINA'S AUTO SUPPLY INC. is hiring a Full time Admin Assistant role in Santa Cruz, NCR. Apply now to be part of our team.Requirements for this role:Looking for candidates available to work:Mon morningTue morningWed morningThu morningFri morningSat morning1 year of relevant work experience required for this roleKEY RESPONSIBILITIES:Handle general admin and...

  • HR & Admin Staff

    2 weeks ago

    Manila, National Capital Region, Philippines Sandvik Full time ₱250,000 - ₱500,000 per year

    We are a dynamic and growing organization committed to excellence in service and people development. Our team values collaboration, integrity, and continuous improvement in everything we do.As an HR and Admin Staff, you will play a key role in supporting day-to-day HR operations and administrative functions. This includes assisting in recruitment, employee...

  • HR & Admin Staff

    2 weeks ago

    Manila, National Capital Region, Philippines Sandvik Full time ₱250,000 - ₱350,000 per year

    We are a dynamic and growing organization committed to excellence in service and people development. Our team values collaboration, integrity, and continuous improvement in everything we do.As an HR and Admin Staff, you will play a key role in supporting day-to-day HR operations and administrative functions. This includes assisting in recruitment, employee...

  • Admin Staff

    1 day ago

    Manila, National Capital Region, Philippines Devi8 innovations corporation Full time ₱20,000 - ₱30,000 per year

    Job Responsibilities:Handle office documentation and filingManage emails, calls, and inquiriesAssist in preparing reports and monitoring office suppliesCoordinate with different departments for administrative needsPerform other admin tasks as requiredQualifications:Bachelor graduate in any degreeProficient in MS OfficeStrong communication and organizational...

  • Admin VA

    1 day ago

    Manila, National Capital Region, Philippines Ironbrij Full time $2,500 - $5,000 per year

    Job Title: Admin VA (with SMM &Shopify Experience) Location: Remote Type of Employment: Full Time Salary Range: TBA Job Summary: We are looking for a highly reliable, detail-oriented, and personable Admin Virtual Assistant to support daily operations across administrative, e-commerce, and social media tasks. The ideal candidate is proactive, organized, and...

  • Admin VA

    1 day ago

    Manila, National Capital Region, Philippines Ironbrij Full time ₱420,000 - ₱840,000 per year

    Job Title: Admin VA (with SMM &Shopify Experience)Location: RemoteType of Employment: Full Time Salary Range: TBAJob Summary: We are looking for a highly reliable, detail-oriented, and personable Admin Virtual Assistant to support daily operations across administrative, e-commerce, and social media tasks. The ideal candidate is proactive, organized, and...

  • Admin Manager

    1 day ago

    Manila, National Capital Region, Philippines DL Public Relations Full time ₱1,500,000 - ₱3,000,000 per year

    Admin Manager (Mandarin) – DL Public Relations Pasay City, Metro Manila | Full-timeAbout the RoleDL Public Relations is looking for an experienced Admin Manager (Mandarin-speaking) to join our growing team in Pasay City. This pivotal role is responsible for delivering high-level administrative support across our organisation, ensuring the smooth and...

  • Admin Assistant

    1 day ago

    Manila, National Capital Region, Philippines CPH Internationl LLC Full time ₱270,000 - ₱420,000 per year

    Position OverviewThe Admin Assistant will provide comprehensive administrative support to ensure efficient operation of daily business activities. This role requires strong organizational skills, exceptional attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate has experience working with a US-based company, is...