Finance & Admin Associate

2 weeks ago

Quezon City, National Capital Region, Philippines Eventcetera Agency Full time ₱180,000 - ₱300,000 per year

Eventcetera is not just another digital agency; we're a hybrid team that blends on-ground experiences with digital strategy. As we continue to grow, we need a Finance & Admin Associate who can strengthen our backend operations and ensure smooth, accurate, and compliant financial processes.

You will be responsible for billing, collection, cashflow monitoring, supplier payments, payroll preparation, and ensuring all financial processes comply with Philippine tax requirements. This role is essential in keeping our operations efficient, our records accurate, and our projects financially grounded.

Key Responsibilities

A. Billing & Collection

  • Prepare invoices within 48 hours after approval or project completion
  • Maintain the accounts receivable aging report
  • Conduct weekly follow-ups with clients
  • Track and update collections in finance trackers
  • Ensure proper documentation is always attached (contracts, JOs, computations)

B. Payroll Preparation

  • Coordinate with HR for attendance, overtime, and leaves
  • Compute monthly payroll accurately and timely
  • Prepare payroll summary for CEO approval
  • Ensure correct computation of:
  • Basic salary
  • Overtime
  • Undertime
  • Allowances
  • Deductions
  • Government contributions
  • Coordinate with third-party bookkeeper or accountant for correct withholding

C. BIR Compliance Support

You don't need to be an accountant, but you MUST understand the basics of PH tax compliance.

  • Prepare and provide accurate documentation needed by our external accountant/bookkeeper
  • Ensure suppliers have complete and updated BIR-compliant documents (2303, mayor's permit, OR, etc.)
  • Encode and organize documents needed for monthly/quarterly filings
  • Maintain proper storage of receipts, invoices, and official records
  • Ensure tax-deductible expenses are properly documented and liquidated
  • Support 1601c, 2550M/Q, 1702, and other standard filings (guidance will be provided by accountant)

D. Supplier Payments & Financial Controls

  • Validate accuracy of supplier invoices
  • Ensure all vendors are fully accredited and BIR-compliant
  • Prepare supplier payments with correct documentation
  • Manage and reconcile petty cash
  • Maintain updated AP ledger

E. Budget Monitoring & Event Liquidation

  • Track budget vs. actual spending of each project
  • Review event liquidations within 48 hours of submission
  • Ensure receipts and expenses are properly filed and BIR-acceptable
  • Identify discrepancies and flag issues immediately

F. Cashflow Management

  • Update daily cashflow tracker
  • Forecast cash needs weekly
  • Coordinate with CEO on upcoming financial requirements
  • Maintain financial dashboards and weekly reports

Qualifications

  • Graduate of Accounting, Finance, or any Business-related course
  • At least 1–2 years experience in billing, collections, or finance
  • MUST have experience in payroll preparation
  • MUST have working knowledge of BIR-compliant documentation
  • Familiar with AR/AP, liquidations, and cashflow tracking
  • Must have a basic understanding of how to use the Zoho Books accounting system. (Training will be provided.)
  • Highly organized and detail-oriented
  • Able to work efficiently with minimal supervision
  • Strong integrity and confidentiality

Soft Skills We Value

  • Professional and respectful communication
  • Can work under pressure and with tight deadlines
  • Strong sense of ownership and accountability
  • Willing to learn and improve processes
  • Collaborative mindset because Eventcetera works as one team

Job Type: Full-time

Pay: Php20,000.00 per month

Work Location: In person

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