Invoicing Team Lead

Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, recruitment process outsourcing and advisory services for businesses of all shapes and sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

We help organisations find the skills and solutions to reach their goals and assist talented professionals to power their unique potential.

We offer our people incredible career opportunities as well as an inclusive culture and flexible working.

About The Role
We are seeking a strong team player with excellent leadership, organization and communication skills for the role of Invoicing Team Leader at Robert Walters. The Invoicing Team Leader will oversee the invoicing team, ensuring efficiency and accuracy of all company invoices. This role requires strong leadership skills, attention to detail, and the ability to collaborate effectively with front office, clients, and finance teams

Responsibilities
Invoice Processing & Management
:

Oversee the accurate processing, verification, and reconciliation of invoices, ensuring compliance with company policies and maintaining organized documentation for audits.

Data Entry & System Maintenance
: Ensure timely and accurate data entry of invoice details into the invoicing platform, regularly updating the system to reflect current information.

Client & Vendor Support
: Serve as the primary point of contact for invoice-related inquiries, resolving issues professionally and collaborating with internal departments to address discrepancies.

Accounting Support
: Assist the accounting team with month-end and year-end closing activities, contribute to financial reporting, and support continuous process improvements

Key Responsibilities Of The Invoicing Team Leader

• Team Leadership and Coordination
• Lead and manage the invoicing team, ensuring alignment with company goals and finance procedures.
• Coordinate with local finance teams and key stakeholders to ensure smooth invoicing operations.
• Participate in the recruitment, onboarding, and training of team members.
• Provide guidance and support to team members in resolving stakeholder queries, issues, and concerns.
• Manage team performance to ensure KPIs and SLAs are met

Reporting and Documentation

• Prepare regular reports and maintain performance trackers to monitor invoicing activities and team productivity.
• Ensure accurate and timely documentation of invoicing processes and records.
• Support internal and external audits by providing necessary documentation and responding to auditor requests.

Process Improvement and Development

• Identify opportunities for process optimization and standardization within the invoicing function.
• Collaborate with cross-functional teams to implement improvements that enhance accuracy, efficiency, and scalability.
• Contribute to the development of best practices, workflows, and tools for a newly established team environment.

Who You Are

• Bachelor's degree in Accounting, Finance, or related field.
• At least 3 years' experience in invoicing or accounting roles.
• Proven leadership experience in managing a team.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Proficiency in invoicing software and Microsoft Office Suite
• Detail-oriented with strong organizational skills
• Ability to work under pressure and meet deadlines.
• Strong customer service skills.
• Ability to handle confidential information with integrity

Benefits

• Private medical insurance
• A fantastic training and development programme
• Volunteer time off
• The opportunity to partake / qualify for our Global incentive weekend
• Employee wellbeing through various programmes

"As a Disability Confident Employer, Robert Walters is committed to offering a fully inclusive and accessible recruitment process to all candidates. If you require any accommodations or adjustments as a result of a disability, impairment or health condition, please do not hesitate to let me know."

Robert Walters - Global Talent Solutions
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This role is posted by Resource Solutions Global Service Centre (Philippines) Inc.