Payroll and Invoicing Administrator

Title: Payroll and Invoicing Administrator (Business Support Administrator)

Location: Makati City, Philippines

About Atlas NextWave

Atlas NextWave is a global leader in energy, marine, and renewables staffing solutions. From offshore wind to solar, hydrogen, and beyond, we provide both blue-collar and white-collar expertise across the entire lifecycle: from initial development and financing to engineering, construction, operations, maintenance, and decommissioning. Wherever our clients operate, our global network ensures we are there to support them. More than a recruitment company, we are a long-term knowledge partner, providing sustainable, skilled, and compliant workforce solutions that help deliver landmark projects and drive the global journey to net zero.

About the Role

Atlas NextWave is seeking a Payroll and Invoicing Administrator (Business Support Administrator) that is responsible for ensuring accurate and timely processing of payroll and related administrative tasks. This role requires strong attention to detail, organizational skills, and the ability to work under tight deadlines. The Payroll Administrator will manage time and expense reporting, maintain project administration records, and support the finance team with invoicing and reconciliation activities.

Responsibilities

• Payroll and Timekeeping
• Timely receipt and accurate recording of employee time sheets and expense reports.
• Review submissions for consistency and completeness, exercising independent judgment.

• Reconcile time and expense reports with project administration records.

• Project Administration

• Create and maintain project administration files and documentation.
• Track and document project deliverables and milestones.

• Compile data for project status reports and assist in variance analysis for deadlines.

• Financial Support

• Prepare and process sales invoices accurately and on schedule.
• Assist in evaluating and analyzing variances related to project timelines and costs.

• Escalate issues to management promptly and ensure proper follow-through.

• General Administrative Duties

• Format documents, type letters, and prepare meeting minutes.

Requirements:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Proven experience in payroll administration or similar role.
• Strong knowledge of payroll systems and MS Office applications.
• Excellent organizational and time management skills.
• Ability to work independently and prioritize tasks under tight deadlines.
• Strong attention to detail and problem-solving skills.
• Effective communication and interpersonal skills.

What We Offer

• Competitive compensation and benefits package.
• Exposure to an international, collaborative working environment.
• Career growth opportunities within the renewable energy sector.

Work Set-Up: In person

Office Location: RCBC Plaza, Makati

Working Hours: 9:00 AM to 6:00 PM, Monday to Friday

Application

If you are interested in this position, please apply directly to the platform with your latest CV. We will review your application and reply promptly.

Keep in touch

If you wish to keep up to date with the latest Atlas NextWave opportunities and industry updates, please follow us on LinkedIn and create your profile on our website to receive a weekly newsletter in your inbox

Our commitment

Diversity is a core value at Atlas NextWave, and we are proud to be partnering with equal opportunities employers. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability or age.

Job Types: Full-time, Permanent

Work Location: In person