US Administrative Assistant

4 days ago

Manila, National Capital Region, Philippines PeoplePartners Inc Full time ₱900,000 - ₱1,200,000 per year

This is a remote position.

US Administrative Assistant (Junior Level Applicants are Encouraged to Apply - 6 Months - 1 Year Exp) | (Night-Shift - Remote)

Background

At PeoplePartners, we're on the hunt for a savvy US Administrative Assistant to support one of our favorite clients—a fast-growing food company shaking things up in Sales, Operations, Finance, and QA. You'll help keep the gears turning behind the scenes, making a tangible impact from day one.

About the Role

This isn't your average admin job. You'll be the go-to for keeping data organized, processes smooth, and reports accurate. If juggling Google Sheets, ClickUp, and the occasional AI prompt (hello, ChatGPT) sounds like your kind of fun, keep reading.

Your Key Responsibilities

  • Enter, update, and maintain sales data, spreadsheets, Airtable databases, and client records with precision.
  • Prepare and organize support documentation for multiple teams, including Sales Ops and Finance.
  • Handle data entry, file management, and order tracking with exceptional attention to detail.
  • Assist with scheduling, calendar and email management, and overall team coordination.
  • Contribute to cash flow forecasting and quality assurance documentation.
  • Collaborate virtually with a dynamic, US-based team using tools like ClickUp and Front.
Requirements

About YOU

  • Fast learner, self-starter, finisher.
  • Process thinker who always asks, "How can this be better?"
  • Emotionally intelligent communicator—written and verbal.
  • You care about the impact your work has on others.
  • You follow SOPs but question them when they don't make sense.

About YOUR Work History

  • Some admin or data management experience.
  • Pro with Google Workspace & MS Excel.
  • Bonus if you've supported Sales, Finance, or Ops teams before.

  • Bonus: customer service background.

About the Culture YOU Thrive In

  • You love structure but can flex when needed.
  • You appreciate clarity, feedback, and high standards.
  • You like a laugh but take your work seriously.
  • You bring heart to your hustle.
  • You're independent but love being part of a team.

Key Responsibilities YOU Can't Wait to Do

  • Dive into ClickUp, Airtable, and ERP systems.
  • Keep everything organized without anyone having to ask.
  • Spot inefficiencies and fix them before they're problems.

How YOU Will Be Measured

  • Speed and accuracy of your work.
  • Initiative in improving workflows.
  • Ability to juggle multiple priorities without dropping the ball.

When & Where YOU Will Work

  • Full-time, 40 hrs/week ; Night-Shift.
  • 100% work-from-home.

Ready to be the backbone of something great? Apply now and let's build something awesome together.

Benefits
  • Permanent Work-from-home setup
  • Company-provided equipment
  • Secondary Wi-Fi Modem
  • 21 Leave Credits Annually - Leave benefits begin on Day 1.
  • 100% conversion of UNUSED leave credits
  • HMO on Day 1
  • 13th Month Pay
  • Grab Voucher every month
  • Birthday Gift
  • Loyalty Gift
  • Christmas Gift
  • Work-Life Balance
  • Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as town-hall with prizes.

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