US Legal Administrative Assistant

3 days ago

Manila, National Capital Region, Philippines Outsourced Full time $40,000 - $60,000 per year

Job Description
About Us
is a leading ISO certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1000 talented professionals.

About The Client (US)
A trauma-informed, children's rights law firm with a mission-driven focus. We operate with a high degree of professionalism, efficiency, and compassion, and we are looking for team members who align with our values and can contribute meaningfully to our work.

Position Overview
Seeking a detail-oriented and organized Legal Assistant to support our legal operations in a primarily asynchronous, remote work environment. This role plays a critical part in maintaining the efficiency and precision of our legal practice by managing administrative and case management tasks through Clio and other firm systems. While this position does not involve direct client communication, it requires a high level of discretion, independence, and accountability.

Key Responsibilities

  • Maintain and update client matters in Clio, including:

  • Case stages

  • Task tracking
  • Document management

  • Internal communications

  • Receive and properly name and organize educational records and student files from school districts.

  • Generate legal documents from templates and ensure timely updates.
  • Assist with timely filing and uploading of legal and administrative documents.
  • Maintain and update a list of service providers and external resources used by the firm.
  • Coordinate task management and deadlines in collaboration with the managing attorney.
  • Support other operational and administrative tasks as assigned.

Qualifications:

  • Bachelor's degree or equivalent professional experience required.
  • Minimum of 1–2 years experience working in a small law firm or legal support role.
  • Strong proficiency with Clio (or similar case management software), Microsoft 365, and Google Drive.
  • Experience with project or case management tools is a plus.
  • Exceptional organizational skills and attention to detail.
  • Ability to work independently in a remote, asynchronous environment with minimal supervision.
  • Commitment to maintaining a highly efficient and well-organized work environment.

Work Schedule (Nightshift - US Client)

  • Tuesday to Saturday (1AM-9AM; Manila Time)

Work Setup (WFH)

  • Permanent Homebased
  • Equipment will be provided by Outsourced
  • Candidates are expected to have a stable/reliable internet connection at home with at least 20MBPS for BOTH download AND upload speed.

By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

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