Accounts Payable Officer

2 weeks ago

Quezon City, National Capital Region, Philippines Ayuda Business Management Solution Inc. Full time ₱720,000 - ₱1,080,000 per year

This position will play a critical role managing the day-to-day operations of all of the cash related operations with an emphasis on management of supplier invoices, setting up payment plans, investigating variances and reconciliation of the Expense Bank Account. We have automated the invoices approval process on a platform called Filebound through which 90% of our invoices are uploaded and input into our accounting system.

Job Responsibilities:

Bank and Bank Expense Journal posting and GL Reconciliation

  • Reconcile bank statement against general ledger on a regular basis, investigate any unreconciled variances in a timely manner.
  • Discuss and resolve the discrepancies and outstanding reconciliation issues in a timely manner.
  • Minimum recurring reconciliation items each week.
  • Ensure 100% accuracy and compliance with Company Policy and the Accounting Standard

Filebound – maintenance of system

  • Monitor invoices being loaded into Filebound and ensure that all information is appropriately extracted from the invoices.
  • Chase approvers to ensure that all invoices are approved on a regular basis.
  • Update rules used in Filebound for new practices, or changes made to the underlying accounting system to ensure that the flow of data continues.
  • All invoices must be entered into Filebound for approval on a regular basis.
  • Ensure all invoices have been approved and transferred to Netsuite before the end of the month
  • Ensure 100% accuracy and compliance with Company Policy and the Accounting Standard

Supplier payments, Account Reconciliation & Reporting:

  • Record and manage the payment of all invoices in a timely manner.
  • Reconcile supplier accounts, agree payment plans with suppliers with a strong focus on managing cashflows.
  • Assist with the preparation of the weekly payment summary for management review and escalate suppliers who are chasing for payment to management's attention.
  • Assist with uploading invoices for Mass upload suppliers
  • All invoices must be entered into the GL on a regular basis.
  • Payment plans should be managed for key supplier accounts
  • All invoices need to be managed and paid in a timely manner

Ensure accurate reports are delivered to Management within agreed timeframe.

Customer Service

  • Maintaining and responding to accounts payable, and supplier emails and any other accounts payable related to internal/external queries.
  • Dealing with internal and external stakeholders in a professional manner in order to achieve resolution on any practice issues.
  • All internal and external customers queries are responded to in a timely fashion

Key Skills & Competences Relevant Experience/Qualifications

  • Dynamic, independent and driven individual
  • Demonstrated experience in a similar role – 3 to 4 years
  • Tertiary qualifications in Finance, Commerce or related discipline.
  • A desire to improve processes and create efficiencies
  • Communicate articulately and efficiently with other people within the company
  • An ability to prioritise and manage expectations
  • Experience in Retail or Medical industry desirable
  • Netsuite experience preferred

Job Type: Full-time

Pay: Php40, Php60,000.00 per month

Benefits:

  • Health insurance
  • Life insurance

Work Location: In person

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