Operations Assistant

4 days ago

Paranaque City, Calabarzon, Philippines BruntWork Full time ₱250,000 - ₱500,000 per year

This is a remote position.

Job Highlights

Contract: Independent Contractor
Schedule: Mon-Fri, 8:00 AM – 5:00 PM EST with 1 hour unpaid break, 40 hours / week

About the Role
We are seeking a highly efficient, emotionally intelligent, and resourceful Operations Assistant to serve as the founder's right hand. The ideal candidate is a proactive self-starter who thrives in a fast-paced environment, knows how to prioritize, and doesn't need to be told what to do. This is a great fit for someone with strong virtual assistant or operations experience who enjoys bringing order to chaos, staying organized, and handling many moving parts at once. You'll touch a bit of everything — from candidate follow-ups to client sourcing support, booking coordination, and more.

Key Responsibilities Candidate Management
-Follow up with applicants who haven't completed their profiles
-Send reminders, track responses, and ensure candidate data is complete
-Schedule and confirm interviews when needed
-Assist with reference checks and background verifications as directed

Database Oversight
-Manage the EngineHire candidate database
-Tag and organize candidate records by availability, skills, and location
-Update statuses, remove outdated profiles, and ensure everything is accurate
-Flag strong or ready-to-place candidates for internal team use

Little Minders Support
-Help coordinate sitter coverage for bookings made through the platform
-Monitor new bookings and match them with available, vetted sitters
-Collaborate with the founder to post sitter jobs and reach out to potential candidates
-Assist in ensuring all sitter and client communications are followed up on

Client & Marketing Support
-Assist with posting jobs and content across recruitment channels and social media
-Monitor job post responses and flag strong leads
-Support light marketing and community engagement initiatives as needed

Administrative Operations
-Take initiative on daily and weekly tasks without needing constant direction
-Assist the founder with project-based work and process improvement
-Handle ad-hoc administrative needs with professionalism and speed

Requirements
  • Highly organized with strong attention to detail
  • Self-directed and able to manage your time effectively without micromanagement
  • Able to juggle multiple priorities and adjust quickly when things shift
  • Emotionally intelligent, warm, and professional in written and verbal communication
  • Excellent problem-solving skills; able to spot potential issues before they become problems
  • Strong common sense, judgment, and follow-through
  • Comfortable learning and adapting to new systems and workflows quickly
  • Collaborative team player who can also work independently and take ownership
Preferred Background
  • Proven experience in operations, admin support, or virtual assistant work
  • Experience supporting a founder, recruiter, or staffing agency is a strong plus
  • Familiarity with ATS systems (especially EngineHire) is a bonus
  • Experience in childcare, household staffing, or service-based businesses is helpful but not required
Benefits Independent Contractor Perks:
  • Permanent work from home
  • Immediate hiring
  • Steady freelance job
Please note that since this is a permanent work-from-home position and an "Independent Contractor" arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

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