
Office Administrator
1 week ago
Who We Are:
At OPENLANE we make wholesale easy so our customers can be more successful.
We're a technology company building the world's most advanced—and uncomplicated—digital marketplace for used vehicles.
We're a data company helping customers buy and sell smarter with clear, actionable insights they can understand and use.
And we're an innovation company accelerating the future of wholesale remarketing through curiosity, collaboration, and an entrepreneurial spirit.
Our Values:
Driven Waybuilders. We pursue challenges that inspire us to build, create, and innovate.
Relentless Curiosity. We seek to understand and improve our customers' experience.
Smart Risk-Taking. We transform risk into progress through data, experience, and intuition.
Fearless Ownership. We deliver what we promise and learn along the way.
What We Offer:
Competitive Pay
Mandatory Benefits: SSS, PhilHealth, Pag-IBIG
13th month pay
Paid Vacation and Sick Leave
Birthday Leave
HMO (available 2 months from start date)
SSS Maternity and Paternity Leave
Why Join Us?
Opportunities to expand your skill set and share your knowledge across a publicly traded, global organization
Company culture of internal promotions, diverse career paths, and meaningful
Job Title: Office Administrator
Location: OL Philippines
We are seeking a highly organized and proactive Office Administrator to serve as the first point of contact for all visitors and employees. This essential role provides comprehensive support across office administration, engagement, procurement, and safety.
Job Responsibilities:
Building and Facilities Coordination
Serve as the primary contact for building administration, including repairs, deliveries, and reporting issues to property management.
Liaise with building administration to coordinate requests during business hours.
Coordinate with local suppliers for office needs and collaborate with the on-shore Procurement team for vendor management.
Ensure breakrooms and office supply areas are consistently stocked.
Manage the building parking process, including registration, document submissions, and parking slot allocation.
Monitor all working areas and equipment to ensure corporate standards for cleanliness, maintenance, and safety are met, promptly advising Maintenance of any issues.
Conduct facility tours for new employees and visitors.
Contact the day porter as needed for cleaning and spill issues.
Financial and Procurement Administration
Manage petty cash liquidation and cash advances, submitting fund requests to the Controller.
Purchase and distribute office supplies and pantry snacks.
Safety and Security
Assist Corporate with security camera maintenance and compliance, partnering with the VP, Environmental Safety and Health.
Maintain awareness of all safety and security information and keep an up-to-date list of emergency contact numbers.
Assist in coordinating employee engagement and on-site Employee Resource Group (ERG) events.
Additional Responsibilities
Perform other administrative support and special projects as assigned by the VP, Environmental Safety and Health.
Qualifications:
High School Diploma or GED required.
At least 2-3 years of office administration experience.
Strong interpersonal and communication skills to build and maintain relationships with internal teams and external vendors.
Exceptional attention to detail, organizational, and time management skills.
Ability to work independently and manage multiple priorities in a fast-paced, high-volume environment.
Analytical mindset with the ability to identify issues and propose practical solutions.
Sound like a match? Apply Now - We can't wait to hear from you
-
Administrative Officer
2 weeks ago
Cainta, Calabarzon, Philippines Ellebasy Medicale Trading Full time ₱280,000 - ₱320,000 per yearPosition: Admin Officer – HR & Admin Department (HRAD)We are looking for a highly organized and results-driven Admin Officer to join our HR & Admin Department.The ideal candidate will play a key role in overseeing administrative operations, ensuring compliance with company policies, and supporting both human resources and general administrative...
-
Administrative Assistant
5 days ago
Cainta, Calabarzon, Philippines beBeeBookkeeper Full time ₱720,000 - ₱768,000Job TitleWe are seeking a highly skilled Administrative Assistant to manage front-office communications, bookkeeping tasks, and project coordination duties. The ideal candidate will handle phone calls, enter work orders and invoices, assist with research, and provide general administrative support.Answer incoming phone calls and direct them appropriately or...
-
Administrative Assistant
4 days ago
Cainta, Calabarzon, Philippines beBeeAdministrative Full time ₱100,000 - ₱120,000Job Title: Support SpecialistWe are seeking a highly organized and efficient Support Specialist to provide administrative support to our team. The ideal candidate will have excellent organizational skills, be able to prioritize tasks effectively, and possess a strong work ethic.ResponsibilitiesProvide administrative support in a remote team...
-
Office Admin
2 weeks ago
Cainta, Calabarzon, Philippines N BUILDING SOLUTIONS CORP. Full time ₱20,000 - ₱28,000 per yearHandle day-to-day accounting tasks including accounts payable, accounts receivable, payroll, and bank reconciliationPrepare and maintain financial reports, ledgers, and recordsProcess billing, collections, and monitoring of paymentsManage procurement, canvassing, and purchasing of materialsAssist in project documentation, contracts, and permitsMaintain...
-
Administrative Professional
5 days ago
Cainta, Calabarzon, Philippines beBeeAdministrative Full time ₱7,200 - ₱7,800Job OverviewWe are seeking a detail-oriented administrative professional to join our team as a Secretary/Bookkeeper. This role will involve providing high-level administrative support to management and field staff, ensuring office operations run smoothly and efficiently.Responsibilities:Answer incoming phone calls, direct them appropriately, or take messages...
-
Remote Administrative Assistant
5 days ago
Cainta, Calabarzon, Philippines beBeeAdministrative Part time ₱200,000 - ₱350,000Job OverviewWe are seeking a highly organized and detail-oriented administrative professional to support our team with various tasks in a flexible remote setup. As a key member of our team, you will be responsible for performing duties such as data entry, document handling, and communication with the team.Key Responsibilities:Perform administrative tasks...
-
Administrative Operations Specialist
5 days ago
Cainta, Calabarzon, Philippines beBeeAdministrative Full time $28,800 - $43,200Dynamic Administrative RoleThis is your chance to apply and get considered for various exciting job opportunities that match your skill set.Key Responsibilities:Administrative tasks as assigned by team leads, encompassing a range of duties that require strong organizational and multitasking abilities.Collaborate with different departments for operational...
-
Administrative Assistant
2 weeks ago
Cainta, Calabarzon, Philippines AvantePH Staffing and Consultancy Inc. Full time ₱144,000 - ₱216,000 per yearWe are looking for an Administrative Assistant who will provide direct support to the CEO and COO. The role involves coordinating projects from start to finish, managing client and vendor communications, and handling bookkeeping-related tasks.Key Responsibilities Report directly to the CEO & COO, providing day-to-day administrative support. Coordinate and...
-
Administrative Assistant
1 week ago
Cainta, Calabarzon, Philippines AvantePH Staffing and Consultancy Inc. Full timeOverviewWe are looking for an Administrative Assistant who will provide direct support to the CEO and COO. The role involves coordinating projects from start to finish, managing client and vendor communications, and handling bookkeeping-related tasks.ResponsibilitiesReport directly to the CEO & COO, providing day-to-day administrative support.Coordinate and...
-
Administrative Assistant
2 weeks ago
Cainta, Calabarzon, Philippines AvantePH Staffing and Consultancy Inc. Full time ₱144,000 - ₱216,000 per yearWe are looking for an Administrative Assistant who will provide direct support to the CEO and COO. The role involves coordinating projects from start to finish, managing client and vendor communications, and handling bookkeeping-related tasks.Key ResponsibilitiesReport directly to the CEO & COO, providing day-to-day administrative support.Coordinate and...