Accounts Payable Officer

The Accounts Payable Accountant is responsible for managing and processing the company's financial obligations. This role involves verifying, recording, and reconciling invoices, ensuring that payments are made accurately and on time, and maintaining strong relationships with vendors, suppliers, and Group finance team.

This role plays a critical role in maintaining the financial health of the organization by ensuring compliance with company policies and accounting principles.

Key Responsibilities

Your primary duties include but are not limited to:

Invoice Management:

• Receive, review, and verify invoices and payment requests to ensure they meet the company policies.
• Match invoices with purchase orders/budget and receive reports, ensure it is a genuine vendor.
• Ensure accuracy in billing information, including amounts, accounts, and dates.
• Communicate effectively with the Group finance if there are non- compliance with company policies and educate business owners about the company policies.

Travel and Expenses:

• Receive, review, and verify Travel and Expenses to ensure they meet the company policies.
• Ability to communicate and resolve with the AP team in Mel if there is non-compliance with company policies.

Payment Processing:

• Prepare and process payments (checks, electronic transfers, etc.) based on established payment terms.
• Assist in managing payment schedules to ensure timely and accurate disbursements and cash management.
• Address any issues or discrepancies related to payments, including discrepancies in pricing or quantities.

Reconciliation:

• Reconcile accounts payable ledger to ensure that all payments are accounted for and properly posted.
• Resolve any discrepancies in accounts payable records.
• Assist in the preparation of monthly, quarterly, and year-end financial reports for BAS, FBT and audits.
• Assist in preparing the payment time reporting to the Australia Taxation Officer.

Vendor Relations:

• Maintain good relationships with vendors and suppliers, responding promptly to inquiries regarding payment status and other concerns.
• Ensure the timely and accurate processing of vendor credits and returns.
• Perform due diligence for any new vendors onboarding and changes in their details.

Compliance & Record Keeping:

• Ensure that all payments are made in accordance with company policies and applicable laws and regulations.
• Maintain accurate and organized records of accounts payable transactions.
• Prepare reports and assist in audits by providing necessary documentation and supporting data.

General Support:

• Provide support to other finance team members as needed, including assisting with the budgeting processes and audits.
• Perform ad-hoc duties or projects as assigned by management.
• Continually seek ways to improve processes ensuring continuous efficiencies and strive for automation efficiencies where applicable.
• Write and regularly review process documentation and/or provide feedback and assistance with documentation.

Essential

• You are a seasoned Accounts Payable Officer with demonstrated experience in a high-volume environment.
• Proven track record of developing and scaling the AP processes.
• Strong attention to detail and organizational skills.
• Ability to handle sensitive information with discretion.
• Strong communication and interpersonal skills.
• Good understanding of accounting and tax relating to accounts payable and reconciliations.
• Solid understanding of Purchase to Pay process.
• Ability to demonstrate providing continuous improvement across the Accounts Payable function

Desired

• Must function and thrive in a team, influence stakeholders and leverage soft skills.
• Independent, autonomous and accountable.
• The ability to rely on their experience and skills to function under uncertainty.
• Excel in open-ended problems with empirical solutions requiring intuition, experience and knowledge.
• Excellent collaborator, verbose and communicative.
• Can work effectively with a diverse group of stakeholders with various levels of knowledge.
• Previous exposure to purchase order systems (preferred but not essential)

Benefits

• Ongoing training provided.
• Great multicultural environment.
• Collaborative team culture.
• Opportunity to learn from some of the best in business