Accounts Payable Officer

Join to apply for the Accounts Payable Officer role at Nuix Nuix is on a mission to be a Force For Good, through our People, Products, and Purpose. We are fiercely passionate, work at pace, thrive in ambiguity, and live outside the box. We are determined to make a positive difference in the world and seek good humans to help us achieve this. Role Overview Accounts Payable Officers play a crucial role in ensuring the timely and accurate processing of payments and expenses within the organization. Key responsibilities include verifying and recording invoices, reconciling accounts, and communicating with vendors and internal stakeholders to resolve any discrepancies. Key Responsibilities Accurately process transactions such as purchase order entry and invoice processing (including credit card bills), including PO approval tracking and matching of invoices against PO while adhering to Nuix policies. Monitor and manage invoices overdue and approaching overdue by working directly with the business and ensuring timely approval and payment to vendors. Process employee expense claims within the Nuix policy and ensure they are paid in a timely manner. Maintain accuracy of data entry by ensuring invoices are allocated to the correct cost centers and account codes and reporting into profit and loss (P&L). Creation and maintenance of vendor database in ERP system. Promptly handle queries from vendors and internal stakeholders; assist employee training regarding expense report submission for new hires. Create payment proposals, run payments in ERP, upload bank files to various banking platforms and send remittance advice to employees and vendors. Build effective relationships across own team and across the business to be considered the ‘first port of call’ for accounts payable and email enquiries. Manage AP inbox and daily assignment of expense claims to team members for processing. Practice Root Cause Analysis for issues encountered/feedback received related to invoice processing and propose corrective and preventive actions to team lead/manager. Assist the team lead/manager in promoting teamwork and collaboration by sharing best ways of working and efficient ways of resolving issues during huddles and team meetings. Month‑end duties including journal entry preparation, cost allocation and balance‑sheet reconciliations. Assist the annual statutory audit and tax compliance process, if required. Maintain efficient filing systems of invoices and employee expenses. Other Responsibilities Be aware of the Finance business plan to appropriately align service delivery. Participate in all internal meetings as required to share and develop strategy and best practice. Contribute to the development of the team’s business plan to maximize productivity and performance. Contribute to the refinement of processes, procedures and systems to continuously improve the efficiency of accounting activities. Lead in project improvements including process automation. Skills, Knowledge and Expertise Bachelor’s degree in Accounting, Finance or related field. 3‑5 years’ experience in a similar role; a Certified Public Accountant is an advantage but not required. Meticulous attention to detail and process. Strong sense of ownership; full accountability for allocated responsibilities. Experience with high‑volume processing and a fast‑paced environment. Ability to work with tight deadlines and timeframes across multiple time‑zones. Multi‑tasking with ability to prioritise activities and develop practical solutions. Familiar with ERP system, preferably NetSuite, and online banking software. Demonstrated experience using Microsoft Office applications. High level of drive, initiative and problem‑solving skills required. Excellent interpersonal and written and verbal communication skills. Strong sense of professionalism reflected in presentation of work, personal appearance and interactions with colleagues. Willingness to go above and beyond normal day‑to‑day tasks. Agile mindset focused on delivery and business outcome. Solid relationship management and business partnering ability. Willingness to learn and grow. HMO for employee (effective on the 1st day). Additional HMO for dependent upon regularisation. 10X VL & 10X SL credits (SL convertible into cash). Computer provided. This person needs to be located within Metro Manila. Seniority level Mid‑Senior level Employment type Full‑time Job function Accounting / Auditing and Finance Industries Software Development #J-18808-Ljbffr