Accounts Payable Specialist
1 week ago
Be a part of our fast-growing team and unchain all the possibilities
What is your mission?We are looking for an experienced Accounts Payable Specialist to manage end-to-end AP operations for a U.S.-based business. This role involves processing invoices and payments, reconciling vendor accounts, ensuring compliance with U.S. GAAP, and supporting month-end close and audit activities. The ideal candidate is detail-oriented, proficient in ERP tools like NetSuite or , and skilled in Excel, vendor communication, and AP process improvement.
Key Responsibilities
Accounts Payable Operations
- Process and manage the full cycle of accounts payable
- Review vendor invoices for accuracy, coding, and payment terms
- Address overdue payment inquiries and resolve discrepancies
- Apply credit memos, maintain vendor records, and set up new vendors
- Reconcile vendor statements and follow up on missing or duplicate invoices
Payments & Reconciliations
- Record payments via ERP and Ramp platforms (e.g., wires, PayPal, checks)
- Review Ramp card and out-of-pocket reimbursements for policy compliance
- Monitor and manage Ramp system access for new hires
- Support annual 1099 filings and ensure IRS compliance
- Send approval reminders to budget owners to ensure timely disbursement
General Accounting Support
- Assist with month-end closing, AP accruals, and reconciliations
- Participate in process improvement, internal control reviews, and audits
- Collaborate with Accounting Manager on compliance and reporting
- Bachelor's degree in Accounting, Finance, or related field
- Experience in Accounts Payable or General Accounting (U.S. GAAP preferred)
- Skilled in vendor management, reconciliations, and 1099 preparation
- Experience with ERP systems (NetSuite, QuickBooks, or similar) and tools like
- Hands-on experience with Ramp for spend and expense management
- Familiarity with PayPal, wire transfers, and multi-entity accounting
- Exposure to automation or process improvement projects is a plus
- Strong Excel skills (VLOOKUP, Pivot Tables, SUMIFs)
- Excellent written and spoken English communication
- Highly organized, accurate, and able to work independently in a remote setup
- Above-industry salary package and incentives
- Comprehensive HMO benefits and life insurance from day 1
- Free learning and development courses for your personal and career growth
- Dynamic company events
- Opportunities for promotion
- Free meals and snacks
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