Purchasing Assistant

3 days ago

Quezon City, National Capital Region, Philippines The Lake Hotel Tagaytay Full time ₱204,000 - ₱216,000 per year

Key Responsibilities:

Order Processing:

  1. Assist in placing orders with suppliers and vendors.

  2. Ensure that purchase orders are created, tracked, and confirmed.

  3. Follow up on outstanding orders to ensure timely delivery.

Vendor Management:

  1. Communicate with suppliers to confirm product availability, negotiate prices, and agree on terms.

  2. Maintain an up-to-date supplier database and vendor contact information.

  3. Monitor supplier performance, including product quality and delivery timeliness.

Inventory Management:

  1. Help maintain accurate inventory records by monitoring stock levels and identifying restocking needs.

  2. Assist in organizing stock and ensuring materials are stored appropriately.

Documentation and Record Keeping:

  1. Prepare and maintain records of purchase orders, receipts, and invoices.

  2. Ensure all documents comply with company policies and financial regulations.

  3. Assist in resolving discrepancies in order deliveries and invoices.

Budget Tracking and Reporting:

  1. Assist in managing purchase budgets and monitoring spending.

  2. Assist with reports preparation on purchasing activities.

Quality Control:

  1. Verify the quality and quantity of goods received, ensuring they meet order specifications.

  2. Report any issues with product quality or discrepancies in delivery.

Communication and Coordination:

  1. Collaborate with internal departments (e.g., finance, warehouse, logistics) to ensure seamless procurement and delivery processes.

  2. Respond to inquiries from other departments regarding purchase orders and delivery statuses.

Administrative Support:

  1. Perform general administrative tasks, including maintaining filing systems and managing correspondence related to procurement activities.

  2. Other related task as may be assigned by the management.

Work Location: New Manila, Quezon City

Job Type: Full-time

Pay: Php17, Php18,000.00 per month

Benefits:

  • Employee discount
  • Health insurance

Work Location: In person

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