Procurement Assistant

16 hours ago


Quezon City, Philippines SmoothMoves, Inc. Full time ₱20,000 - ₱25,000

Duties & Responsibilities:Receives and Reviews Purchase Requisition (PR) Requests verify the completeness and accuracy of the P.R. submitted by various departments before encoding into ERP NetSuite. Conducts Market Research and Solicits Quotations:Sources multiple quotations for IT hardware, software, and licenses; nationwide office supplies/consumables; and HR, Site Prep, and other IMC departments’ requirements, ensuring competitive pricing and product quality.Negotiates with Vendors for Cost Optimization:Engages in price and term negotiations to secure the most favorable deals without compromising quality.Oversees and Coordinates with Warehouse/Inventory Team:Ensures stock levels are sufficient and assists in managing incoming and outgoing inventory, including physical stock validation if needed.Conducts Vendor Accreditation and Due Diligence:Evaluates vendor legitimacy through background checks, BIR, business permits, and technical certifications to ensure compliance and reliability.Handles PO Generation and Communication:Issues official Purchase Orders (POs) via ERP systems, communicates with vendors and internal requesters, and ensures timely acknowledgement and delivery tracking.Supports Vendor Enrollment in NetSuite:Uploads documentary requirements and ensures vendor profiles are complete, updated, and compliant with procurement policies.Monitors Delivery and Service Lead Times:Coordinates with vendors to confirm estimated time of arrival (ETA) and proactively follows up on delays or issues.Coordinates Cross-Functional Requirements:Liaises with Finance, Legal, IT, and Operations for procurement-related tasks such as contract validation, payment coordination, and technical specification clarification.Handles Urgent or Emergency Procurement Requirements:Responds swiftly to last-minute or emergency procurement requests critical to operations, ensuring minimal disruptions.Qualifications: College Graduate of 4 years degree in Business field. With 2-3 years of procurement experience. With a background in both soft services and Hard services (engineering/architecture) procurement.Willing to be assigned On-site in East Avenue, Diliman, Quezon City


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