Procurement Assistant

1 week ago

Quezon City, Philippines Metriccon Co., Inc. Full time

Job Summary The Procurement Assistant plays a vital role in ensuring the timely and cost-efficient acquisition of materials, equipment, and services necessary for construction operations. This position supports the Procurement Officer in canvasing suppliers, preparing purchase documents, coordinating deliveries, and maintaining procurement records. The role requires close coordination with project engineers, warehouse personnel, and suppliers to guarantee that all materials meet quality standards and project timelines. Key Responsibilities 1. Sourcing and Canvasing Canvas and evaluate suppliers for construction materials, tools, and equipment. Ensure multiple quotations are obtained to support competitive pricing. Update supplier database with latest contact information, material prices, and lead times. 2. Materials Request and Order Processing Assist in reviewing and verifying Materials Requests (MR) from project sites. Prepare and process Purchase Orders (PO) for approval in coordination with the President. Ensure accuracy of material specifications, quantities, and unit costs before approval. 3. Coordination and Monitoring Coordinate with suppliers on delivery schedules to ensure timely arrival at project sites. Follow up pending orders and report possible delays or supply issues. Work closely with warehouse and logistics personnel to confirm deliveries and ensure completeness of materials received. 4. Documentation and Record Management Maintain accurate records of MRs, POs, canvas forms, delivery receipts, and supplier invoices. Prepare and submit weekly procurement status reports. Assist in reconciling supplier billings with accounting for payment processing. 5. Compliance and Support Ensure all procurement activities comply with company policies and project budgets. Support internal and external audits by providing necessary procurement documentation. Perform other administrative or procurement-related tasks as assigned by the Procurement Officer or Management. Qualifications Bachelor’s Degree in Business Administration, Supply Chain Management, Engineering, or any related field. At least 3-5 years of experience in procurement or purchasing , preferably in a construction or engineering company. Knowledgeable in construction materials, tools, and equipment specifications. Proficient in Microsoft Office and familiar with procurement or inventory systems. Strong attention to detail, negotiation, and communication skills. Ability to handle multiple requests and work under pressure. #J-18808-Ljbffr

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